Tournament Convenor Position Reports to: Program Manager, Regional Programs
Term : Contract, Part-time
Salary: 20-25$/hour
About Mavs The Maverick Volleyball Club serves Ottawa and its surrounding communities in providing our youth with high-quality volleyball programs. Our Club takes pride in our successful track record of promoting and fostering leadership, organizational, team, and life skills for the benefit of its members..
Job Summary The Tournament Convenor is responsible for coordinating all resources required to successfully deliver Maverick run tournaments throughout the year as well as assisting with the administration of RTC squads' participation in external tournaments.
1. Plan, schedule and execute several Maverick organized tournaments (both RTC and other)
Organize tournaments as necessary (e.g., facilities, scheduling, rules, scoring/results, prizes, etc.)
Book officials and request volunteers
Communicate with registered and interested teams and squads
Provide on-site support during tournament days
Prepare an Emergency Action Plan (EAP) in case of injuries, such as first aid and concussion designate.
2. RTC Tournament Service
Ensure RTC squads are registered for a sufficient number of tournaments as per Program Technical Design
Communicate with RTC Program Coordinator, General Managers,



Head Coaches and Clients as required
Manage the registration process for all teams, including timely updates regarding the tournament logistics
First point of contact for customer inquiries about RTC tournaments
3. Monitor Payroll
Verify Coaches hours for tournaments
4. Client Satisfaction
Send out the Surveys for tournament participants (athletes, coaches, parents). Record Net Promotor Scores and provide management updates
Essential Qualifications Education High School Diploma
Sports business management program completion - Asset
Experience Problem Solving and Conflict Resolution
Competencies & Skills Problem Solving & Conflict Resolution - Managing issues calmly and effectively during tournaments.
Strong Communication (Verbal & Written) - Essential for coordinating across multiple stakeholders and ensuring clarity.
Organization & Time Management- Keep tournaments effective and well-structured.
Technologically skilled
Assets Bilingual (English, French)
Sports Management Diploma
Important Information This role is considered to be Hybrid, where some work may be done organizing from home, but attendance to tournaments is required to do the work.

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📌 Tournament Convenor (Quebec City)
🏢 Maverick Volleyball
📍 Quebec City