Job Description Coordinator Maintenance, Facilities and Vendors Do you enjoy varied workdays, solving practical issues, and helping ensure smooth operations? Take advantage of a hybrid work model and join a multisite environment where you will coordinate maintenance requests, vendor services, and the purchasing of goods and services required for operations.

Our client, a growing company in the logistics sector, is looking for a versatile, resourceful, and solution-oriented individual.

You will play a central role in managing routine and urgent needs related to facilities, equipment, supplies, and external services, while helping improve processes and tracking tools.

What is in it for you: • Salary: 57K-62K per year. • Permanent, full-time position. • 40-hour workweek. • 4 days in the office and 1 day working remotely. • Position primarily based in Saint-Eustache. • Occasional travel between the Saint-Eustache and Mirabel sites. • Reimbursement of work-related travel expenses. • Comprehensive group insurance after 3 months of service. • Employee assistance program. • Access to telemedicine. • Company-provided cell phone or monthly allowance. • 3 weeks of vacation. • 5 paid sick days per year. • 5 additional unpaid days. • 1 anniversary day off for each completed year of service.

Responsibilities: • Receive, assess, and prioritize requests related to maintenance, repairs, facilities, equipment, and operational needs across the various sites. • Respond promptly to urgent situations that may affect operational continuity, including breakdowns, unexpected repairs, and immediate equipment or supply needs. • Identify appropriate vendors, request quotes, compare options, and coordinate required services. • Communicate with service providers to negotiate pricing, terms, response times, and service agreements. • Plan and coordinate vendor and technician visits across the various sites and follow up until requests are fully resolved. • Coordinate services related to facility maintenance and proper building operation, including electrical work, doors, equipment, general repairs, and other facility-related needs. • Schedule required periodic inspections for certain equipment, safety devices, or facilities and follow up with the appropriate vendors. • Handle indirect purchasing of goods, consumables, supplies, safety equipment, and MRO items required for operations. • Create purchase orders in Quick

Books Online and provide vendors with the information required to deliver services or goods. • Follow up on orders, delivery timelines, service calls, and vendor commitments. • Maintain up-to-date information on vendors, quotes, contracts,



service agreements, orders, and completed services. • Gradually develop a structured portfolio of reliable vendors for various categories of goods and services. • Identify new vendors and establish alternative solutions to reduce sourcing time when urgent needs arise. • Work closely with teams across different sites to understand their needs, establish priorities, and provide effective internal service. • Travel occasionally between the Saint-Eustache and Mirabel sites to meet vendors, coordinate certain services, or assess needs on site. • Contribute to the improvement and standardization of processes related to service requests, purchasing, vendors, and service tracking. • Recommend simple and effective ways to automate or better organize certain administrative activities. • Use and contribute to improving departmental tracking tools, including Excel, Share

Point, Microsoft Lists, Power Apps, and Power Automate, with support from the Information Technology team. • Document work methods and contribute to the creation or updating of procedures. • Prepare and maintain tracking dashboards to provide visibility into open requests, services, costs, timelines, and vendor service levels. • Ensure the quality and consistency of information recorded in departmental tools. • Provide Accounting with purchase orders, quotes, and supporting documents required to process purchases and expenses. • Work with the Accounting Technician to resolve discrepancies between purchase orders, invoices, and available documentation.

What you will need to succeed: Required qualifications • College diploma (DEC) in administration, operations management, facilities management, logistics, or another relevant field, or an equivalent combination of education and experience. • 2-4 years of experience in a role involving maintenance coordination, vendor management, indirect purchasing, facility services, operations administration, or comparable responsibilities. • Hands-on experience coordinating service providers, including vendor sourcing, requests for quotes, negotiations, scheduling services, and follow-up. • Ability to manage routine requests and urgent situations simultaneously in an operational workplace. • Good understanding of the purchasing process, purchase orders,



and invoice tracking, without requiring specialized accounting expertise. • Good proficiency in Microsoft Excel and Microsoft 365. • Comfortable using technology and interested in improving work methods. • Ability to travel occasionally between the Saint-Eustache and Mirabel sites. • Fluency in French and functional English to communicate with certain vendors and partners, including to support the needs of a site located in the United States.

Preferred qualifications • Experience in maintenance coordination, facilities management, building services, or an industrial, logistics, or multisite workplace. • Experience in a growing organization where processes and tools need to be developed or improved. • Experience using Quick

Books Online to create and track purchase orders. • Knowledge of Power Apps, Power Automate, Share

Point, Microsoft Lists, Power Query, or comparable tools. • Experience with indirect purchasing, MRO items, safety equipment, or maintenance services. • General knowledge of periodic inspections, preventive maintenance, or occupational health and safety requirements.

Soft skills • Excellent prioritization skills and ability to remain effective when several urgent requests arise simultaneously. • Resourcefulness and ability to quickly identify practical solutions. • Strong internal service orientation and focus on minimizing operational disruptions. • Autonomy, initiative, and ability to take ownership of a request through to completion. • Excellent communication skills when working with vendors, operational teams, and various internal departments. • Strong negotiation skills and ability to compare costs, timelines, and quality of proposed services. • Strong organizational skills, attention to detail, and effective follow-up. • Versatility and ability to work effectively in an environment where daily activities and priorities can change quickly. • Ability to work in a developing environment where processes are not yet fully structured. • Ability to organize information, document processes, and recommend practical improvements. • Technological curiosity and ability to learn new tools. • Team-oriented approach and ability to collaborate with Operations, Finance, Information Technology, and external vendors.

Why Recruit Action? Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach.

As part of the screening process, some applications may be reviewed using artificial intelligence tools.

Only candidates who meet the hiring criteria will be contacted.

📌 Coordinator – Maintenance, Facilities and Vendors (Mirabel)
🏢 Recrute Action
📍 Mirabel