Position: Accounting and Administrative Assistant

Position Reports To: Manager of Accounting and Admin

Location: 133 Simcoe St. South

Available Position: Full-time: 40 hours per week, 9:00am-5:00pm with occasional flexible hours required

Salary: $59,433.21 up to $70,755.70 over 5 grids

Purpose of Position: We are a faith-based non-profit charitable organization providing social services to the Region of Durham. Responsible for provision of full, individualized, case management and mentoring services for homeless clients reintegrating into housing; including providing access and information on acquiring basic needs, advocacy for clients, assistance building positive social supports and networks, securing, and maintaining support services.

Requirements:

· Minimum of 3 years’ experience in handling all facets of payroll, preferably in a unionized working environment and in full cycle bookkeeping with particular emphasis on accounts payable.

· Sound knowledge of applicable Federal and Provincial laws pertaining to payroll and good understanding of human resource procedures and practices, Employment Standards, including benefit plans.

· Proficiency in Quickbooks and Microsoft Office suite including Excel, Word and Outlook.

· Canadian Payroll Association certification and/or member of Canadian Bookkeepers Association and/ or university degree or community college diploma in accounting or business studies with accounting as a major will be considered as asset. Ability to work independently as well as a member of a team.

Physical Demands: Standing, walking, sitting for long periods of time; bending, stretching, pushing, pulling, reaching, keyboarding

Workplace: Institutional setting, Emergency Shelter facility, Federal Corrections and Housing Programs

Core Competencies

· Customer Focus

· Communication

· Team Work

· Quality Orientation

· Problem Solving

· Accountability and Dependability

· Operating Office Equipment

· Ethics and Integrity

· Ability to work under pressure and meet deadlines.

· Ability to organize, prioritize and multi-task.

· Ability to take initiative and work with minimal supervision.

· Ability to perform accurate mathematical calculations.

Working Conditions

· Ability to attend and conduct presentations.

· Manual dexterity required to use desktop computer and peripherals.





· Overtime as required.

· Lifting or moving up to 10lbs may be required.

Responsibilities:

Bookkeeping

· Set up and maintain payroll records in Quickbooks

· Process data collected from various sources for payroll entries

· Process bi-weekly payroll and upload output electronically to bank

· Generate reports for payroll deductions to accompany payments

· Enroll eligible staff into benefit plan and monitor changes in status that are reflected in the level of coverage provided by the plan

· Set up and maintain vacation and sick day records

· Prepare reports / notifications for leaving staff

· Set up and maintain files for accounts payable

· Process invoices and scheduled payments for cheque runs

· Execute cheque runs using Quickbooks Accounts Payable and ensure payments are sent and document filed promptly

· Handling petty cash and bank deposits

· Assists in month-end procedures including adjustment entries

· Participate in budget preparation and year-end preparations

· Take care of daily office routines and ad hoc projects

· Other duties as may be assigned

HR Administration

· Prepare, input, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material

· Open, sort, date (where applicable) and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations

· Schedule and confirm appointments and meetings

· Order office supplies and maintain inventory

· Answer telephone and electronic enquiries and relay telephone calls and messages

· Set up and maintain manual and computerized information filing systems

· Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person

· Record and prepare minutes of meetings

· Arrange travel schedules and make reservations

· Compile data,



statistics and other information and may conduct research

· Organize conferences as needed

· Maintain copies of interview/employment forms each year for all employees and candidates.

· Assist administrators/managers in providing various employee information

· Prepare requisitions for supplies and equipment

· Maintain records of all requisition, advertising, and recruitment transactions

· Establish and monitor files for positions advertise

· Assist recording, mailing and/or filing appropriate employment documents specific to the various classifications of employees

· Send correspondences for the various classifications of applicants as needed

· Greet visitors and callers; answers questions as knowledge permits; assists or refers visitors and callers; takes messages.

· Processes incoming mail and other materials; prioritizes materials for action; distributes outgoing mail.

· Draft routine memoranda/correspondence; proofreads edits memoranda, correspondence, reports, proposals, job descriptions, and other documents.

· Copy, distributes, and files documents and records as necessary

· Management and destruction of records

· Assemble applicant files; enters and maintains database of applicants for retrieval and review; prepares application files for administrator review.

· Prepare materials for new employee orientation sessions, staff development, and other employee communications, as assigned.

· Orders department supplies, materials, and equipment; ensures requisitions are appropriately authorized; inputs requisitions into WSIPC and monitors payments.

· Monitor the department budget and tracks expenditures.

· Perform research; assists with special projects and performs related duties as assigned.

· Perform other Human Resources related duties as directed by the manager of Administration and accounting.

Cornerstone Community Association welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Pay: $59,433.21-$70,755.70 per year

Benefits

- Casual dress
- Company events
- Dental care
- Discounted or free food
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Accounting and Administrative Assistant (Oshawa)
🏢 Cornerstone Community Association
📍 Oshawa