Position Summary

We are seeking a highly organized, detail-oriented, and proactive Accounting & Office Administrator to join our growing manufacturing company. This position plays a key role in supporting the day-to-day accounting functions and ensuring the efficient operation of the office.

The ideal candidate is a hands-on team player who is comfortable managing multiple responsibilities in a fast-paced, evolving environment. This role requires strong organizational skills, accuracy, confidentiality, and a willingness to take initiative and support various departments as needed.

Key Responsibilities

Accounting & Financial Administration

- Manage day-to-day accounts payable activities, including processing supplier invoices, verifying approvals, coding expenses, and preparing payments.
- Support accounts receivable functions, including customer invoicing, payment processing, collections follow-up, and account reconciliations.
- Reconcile credit card statements and create journal entries for banking transactions and other general ledger accounts.
- Maintain accurate financial records and ensure timely entry of accounting transactions.
- Assist with month-end and year-end closing processes, including preparing journal entries and supporting schedules.
- Assist with expense reporting, employee reimbursements, and corporate credit card administration.
- Maintain organized accounting records and documentation to support audits and financial reporting.
- Identify opportunities to improve accounting processes, internal controls, and administrative efficiencies.

Office Administration
- Oversee daily office operations to ensure an organized, efficient, and professional work setting.
- Manage office supplies, equipment, and administrative purchasing.
- Coordinate general office correspondence.
- Maintain electronic and physical filing systems,



ensuring accurate recordkeeping and confidentiality.
- Assist with organizing company events.
- Support communication and coordination between finance, production, operations, and management.
- Liaise with external service providers, suppliers, and contractors as required.
- Assist with the implementation and improvement of administrative policies and procedures.

Human Resources & Employee Administration
- Support employee onboarding and offboarding, including preparation of documentation, employee files, and orientation coordination.
- Support payroll administration, including collecting and verifying timesheets, tracking employee changes, and coordinating payroll information.
- Maintain accurate employee records, including vacation, sick time, attendance, and other employment information.
- Assist with administration of employee benefit programs and coordinate with external benefit providers.
- Support recruitment activities, including posting job openings, coordinating interviews, and preparing onboarding materials.
- Assist with internal employee communications and general HR administrative requirements.
- Maintain confidentiality of employee and company information.

Operational & Management Support
- Provide administrative support to the finance and management teams.
- Assist with tracking purchase orders, supplier documentation, and operational expenses.
- Support inventory administration and documentation
- Assist with maintaining vendor and customer information in accounting and ERP systems.




- Prepare reports, spreadsheets, and other documentation as requested.
- Support special projects, system improvements, and process development as the company grows.
- Take on additional administrative and accounting responsibilities as business needs evolve.

Qualifications

Education

- Diploma or certificate in accounting, business administration, or a related field, or equivalent practical experience.

Experience
- 3+ years of experience in an accounting, bookkeeping, or office administration role.
- Experience supporting payroll and HR administration.

Knowledge & Skills
- Working knowledge of accounts payable, accounts receivable, bank reconciliations, and general accounting principles.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Experience using accounting software or ERP systems.
- Strong organizational skills with excellent attention to detail and accuracy.
- Ability to prioritize multiple tasks, manage deadlines, and work independently.
- Strong written and verbal communication skills.
- Demonstrated professionalism, discretion, and ability to handle confidential information.

Job Type Full-time (Temporary 12-18 months), possibility to become permanent role

Salary

Based on experience

Schedule

Monday-Friday 8am-4:30pm

Work Location In Person, but will be temporarily remote until the new plant is ready in 2027

Benefits

- Dental care
- Extended health care
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Ability to commute/relocate:
- Nisku, AB: reliably commute or plan to relocate before starting work (required)

Education:
- Secondary School (preferred)

Experience:
- Accounting: 3 years (preferred)
- Office Administration: 3 years (preferred)

Work Location: In person

📌 Accounting & Office Administrator (Nisku)
🏢 Pacific Ridge Trading
📍 Nisku