Administrative Assistant

Job Overview

We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations and provide clerical assistance to the team. Responsibilities include managing correspondence, maintaining records, coordinating appointments, assisting with bookkeeping tasks, and responding to inquiries from clients and visitors.

The ideal candidate will have strong computer skills, effective communication abilities, and the ability to manage multiple administrative responsibilities while maintaining accurate records and organized workflows.

Key Responsibilities

- Manage front desk activities, greet visitors, direct incoming calls, and respond to general inquiries professionally.
- Handle incoming telephone calls using a multi-line phone system and direct inquiries to the appropriate department or team member.
- Perform data entry and update records, spreadsheets, and reports using Microsoft Office and Google Workspace.
- Maintain organized digital and physical filing systems and ensure documents can be retrieved efficiently.
- Assist with bookkeeping tasks using QuickBooks, including invoice preparation, expense tracking, and basic financial recordkeeping.
- Prepare, review, and proofread correspondence, reports, and other administrative documents.
- Coordinate appointments, maintain calendars, and assist with scheduling and routine office coordination.
- Provide administrative and clerical support to team members as required.
- Respond to client inquiries by phone and email and assist with routine customer service requests.
- Support medical or dental office administration, where applicable, including appointment scheduling, patient record maintenance, and insurance information verification.




- Handle confidential business information and records in accordance with established company policies and applicable privacy requirements.
- Assist with maintaining office supplies, records, and other administrative resources as needed.

Qualifications and Skills

- Previous experience in office administration, clerical support, reception, or a related position.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Familiarity with Google Workspace tools, including Gmail, Calendar, and Drive.
- Experience with QuickBooks or similar accounting software is an asset.
- Solid data entry, document management, and proofreading skills.
- Excellent organizational and time-management abilities.
- Professional written and verbal communication skills.
- Familiarity with multi-line telephone systems and front desk procedures.
- Strong customer service skills and the ability to communicate professionally with clients, visitors, and colleagues.
- Ability to prioritize tasks, manage competing deadlines, and maintain accurate records.
- Previous experience in a medical or dental office is an asset but is not required.
- Willingness to learn office procedures and software relevant to the position.

Work Environment This position involves routine administrative, clerical, reception, and recordkeeping duties in an office environment. The successful candidate will assist with daily operations, coordinate information, and support communication between team members and external contacts.

We welcome applications from candidates whose qualifications and experience align with the responsibilities of this position.

Pay: $19.76-$31.08 per hour

Expected hours: 20.0 – 40.0 per week

Benefits

- Dental care
- On-site parking

Work Location: In person

📌 Administrative Assistant (London)
🏢 Learn2You Learning Services
📍 London