Job Title: Administrative Assistant

Location: Edmonton, AB (Fully Onsite)

Experience Level - Junior to Intermediate

Job Overview

Maestro Talent Solutions is seeking detail-oriented and organized Administrative Assistants to support government operations, program administration, client services, and daily office activities. The ideal candidate will have experience in administrative support, document processing, data entry, records management, correspondence, and coordinating multiple tasks in a quick-paced environment.

Candidates with experience in government administration, financial or invoice processing, application review, client service, or maintaining electronic records are encouraged to apply.

Key Responsibilities

- Provide administrative and clerical support, including data entry, document preparation, scanning, filing, formatting, and records management.
- Respond to phone calls, emails, and inquiries from clients, stakeholders, and internal teams, providing accurate information or directing requests to the appropriate department.
- Create, update, maintain, and verify electronic and physical files to ensure accuracy, completeness, and compliance with established procedures.
- Process, track, and monitor requests, applications, invoices, claims, and other administrative documentation.
- Prepare correspondence, reports, memos, forms, and other documents using Microsoft Office applications.
- Maintain spreadsheets, track outstanding requests, monitor deadlines, and follow up on pending items.
- Assist with reviewing documents, verifying information, identifying discrepancies, and escalating complex issues when required.
- Support financial and program administration activities, including invoice processing, grant-related documentation, and application or credential reviews, depending on assigned responsibilities.




- Coordinate meetings, book rooms, organize records, and provide general team and management support.
- Handle confidential information appropriately and follow applicable policies, procedures, and records management standards.
- Contribute to process improvements and perform other administrative duties as assigned.

Required Qualifications

- Previous experience in administrative support, office administration, clerical services, customer service, data entry, or records management.
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Strong written and verbal communication skills.
- Excellent attention to detail, organization, and time management.
- Ability to manage competing priorities, meet deadlines, and handle a high volume of work accurately.
- Ability to work independently, exercise sound judgment, and follow established policies and procedures.
- Professional interpersonal skills and the ability to work effectively with clients, stakeholders, and internal teams.

Preferred Qualifications

- Experience working in government, public-sector organizations, or a regulated environment.
- Experience with document management systems, electronic records, workflow tracking, or administrative databases.
- Exposure to invoice processing, financial administration, grant administration, application processing, or credential/document verification.
- Familiarity with government administrative procedures, confidentiality requirements, and information management standards.

Pay: $18.00-$25.00 per hour Expected hours: 36.25 per week

Experience

- Customer Service/Call Center: 3 years (required)
- Records Management/Document Management using Sharepoint: 3 years (required)
- Microsoft Office (Word, Excel, Outlook, SharePoint): 3 years (required)

Location:
- Edmonton, AB (required)

Work Location: In person

📌 Administrative Assistant (Edmonton)
🏢 Maestro Talent Solutions
📍 Edmonton