Company Overview

Cutting Edge Consulting Inc. (CEC) is a dynamic industrial construction and crane company based in Kamloops and Prince George, with services extending across British Columbia, Alberta, and Yukon. With over 45 years of combined expertise, CEC is dedicated to productivity, social responsibility, and leveraging cutting-edge technology to ensure client satisfaction.

: Estimator Coordinator

Position Summary The Estimating Coordinator keeps the Estimating Department organized and makes sure every bid is submitted complete and on time. This is an administrative role focused on document control, bid scheduling, prioritization, and reporting. It does not involve interpreting drawings or performing quantity take-offs.

This position reports to the Estimating Manager and works closely with the Business Development (BD) Coordinator.

Responsibilities

Responsibilities for this position will include, but are not limited to, the following.

Bid document management

- Receive, log, and organize all incoming tenders, RFPs, RFQs, drawings, specifications, addenda, and contract documents.
- Maintain a consistent filing structure and naming convention so the team can find current documents quickly.
- Track addenda and revisions, confirm the team is working from the latest versions, and archive superseded documents.
- Register for bid opportunities, download tender packages, and monitor bidding portals for updates.

Bid scheduling and deadline tracking

- Maintain the master bid calendar, including site visits, question deadlines, and submission dates.
- Estimate the time required to complete each bid and build internal schedules that work back from the submission date.
- Send reminders to estimators, managers, and stakeholders ahead of internal and client deadlines.
- Flag schedule conflicts and capacity issues to the Estimating Manager early.

Bid prioritization

- Assess incoming opportunities against criteria such as likelihood of award, client relationship, fit with company capabilities,



and available capacity.
- Recommend a priority ranking for active bids to the Estimating Manager for approval.
- Track win/loss results to refine prioritization over time.

Proposal assembly and submission

- Support the composition of proposal packages, including compiling forms, bonds, insurance certificates, safety documentation, resumes, and company qualifications.
- Check submissions against tender requirements for completeness and compliance before they go out.
- Coordinate signatures and approvals, and submit bids on time through the required method.
- Request and track subcontractor and supplier quotations and keep vendor contact lists current.

Reporting and executive summaries

- Maintain the bid log and produce regular reports on bid status, pipeline, submissions, and win/loss results.
- Prepare concise executive summaries of bids, covering scope, value, key dates, requirements, and risks, for leadership review.
- Meet all internal and client reporting requirements accurately and on schedule.

First Nations agreements and reporting

- Work closely with the BD Coordinator to track and report on First Nations agreements, partnerships, and participation commitments.
- Make sure bid submissions include required Indigenous participation information and supporting documentation.
- Maintain records needed to show compliance with First Nations agreement commitments.

General

- Provide responsive, qualified service to clients, employees, and vendors.
- Communicate clearly and concisely, both orally and in writing.
- Apply established company policies and procedures,



including safety procedures and principles.
- Perform other related duties as assigned by the Estimating Manager.

Progressive Responsibilities After showing proficiency, accuracy, and the ability to manage core coordination duties independently, the incumbent may take on additional responsibilities, including:

- Developing and improving department templates, checklists, and bid-tracking tools.
- Leading go/no-go review preparation by compiling opportunity information for management decisions.
- Analyzing bid history and win/loss trends to support departmental planning.
- Supporting process improvements that help the department consistently meet submission deadlines.

Qualifications

Required

- Minimum of 1 year of experience in an administrative, coordination, or document-control role, preferably in construction or a related industry.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Excellent organizational and time management skills, with a proven ability to manage multiple deadlines at once.
- Strong attention to detail and accuracy in document handling and reporting.
- Clear, concise written communication, including the ability to summarize complex information for leadership.

Assets

- Experience with Microsoft Project or other scheduling tools.
- Estimating or bid-coordination experience in the construction sector.
- Familiarity with public tendering processes and bidding portals.
- Knowledge of or experience working with First Nations agreements, Indigenous partnerships, or participation reporting.
- Post-secondary education in business administration, office administration, or construction management.

This position is in-office Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Construction Estimator Coordinator (Kamloops)
🏢 Cutting Edge Consulting
📍 Kamloops