Role Purpose This role exists to buy back time for the Principal Lawyer and CFO by: Removing operational, administrative, and coordination burdens Structuring internal communication and execution Ensuring nothing discussed, assigned, or decided is ever lost This is not a passive assistant role. This is anexecution, coordination, and control function.

Reporting Structure Reports directly to: Principal Lawyer (transitioning to Managing Partner) CFO Workscross-functionally with: Operations Manager HR Marketing / BD Legal team Core Mandate Ensure that every meeting, decision, and initiative turns into structured execution.

Key Responsibilities 1.

Meeting

Intelligence & Execution Control Attend all key internal and external meetings Takestructured, decision-oriented minutes(not transcripts) Identify: Decisions made Tasks assigned Deadlines Responsible parties Store all records in acentralized, retrievable systems Output standard: If leadership disappears for 2 weeks, nothing is lost.

- Task & Workflow Management (Asana Owner) Input all tasks intoAsanaimmediatelyafter meetings Assign tasks, deadlines, and owners Follow up with team members on completion Maintain: Clean task boards Priority alignment Execution visibility You are effectively thefirm's execution tracker 3. Pre-Meeting Briefings (Critical Function) Before every key meeting prepare a1-page briefing noteincluding: Context of the meeting Key issues / decisionsrequired Background data or documents Risks / sensitivities Suggested talking points 4.



Agenda & Communication Structuring Draft meeting agendas in advance Ensure meetings are: Focused Time-efficient Outcome-driven Push back when meetings lack clarity:"What is the objective of this meeting?" 5. Founder's Office Support (Ad Hoc but High Impact) Operational Support Light data entry (whenrequired) Organizing physical and digital workspace Managing incoming calls / routing Research & Intelligence Industryand otherresearch for meetings Systemized organization of workflow and workload Quick turnaroundto stakeholders and parties involved KPI & Reporting Oversight Review reports from: Operations Marketing Finance Flag: Irregularities Missing data Performance deviations What Success Looks Like Leadership spendssignificantly less time on coordination No task is "forgotten" Meetings become: Shorter More focused Decision-driven Teams become more accountable because someone is tracking everything Ideal Candidate Profile Must Have: Extremely organized and detail-oriented Solid written communication (this is critical) Ability to think instructure, not chaos Comfortable working in high-performance environments Strong Advantage: Experience supporting executives or founders Familiarity with legal / professional services environment Experience with task management tools Compensation Structure Base: $65K – $85K Performance bonus tied to: Execution reliability Team feedback Reduction in leadership workload

📌 Executive Administrative Assistant Needed Immediately (Toronto)
🏢 ME Law PC
📍 Toronto