Language: Expert-level written and spoken English required.

Bilingual

French and English communication skills are an asset. Contract until the end of December This is an exciting opportunity for an experienced Executive Assistant and Board Liaison to support executive leadership and Board operations within a high-profile public sector organization. Youll work closely with the President and CEO, senior leaders, Board members, and key stakeholders, helping ensure priorities move forward smoothly and sensitive matters are handled with care.

This role is ideal for someone who thrives at the intersection of executive administration and corporate governance. Your judgement, organization, discretion, and ability to anticipate what comes next will help senior leaders stay focused while ensuring Board and Committee activities run seamlessly. Youll gain meaningful exposure to executive decision-making, governance, and senior-level stakeholder relationships in a dynamic organization with an key public mandate.

Youll manage a complex executive calendar, travel, expenses, correspondence, presentations, events, and competing priorities. Youll coordinate Board and Committee meetings, including notices, agendas, Board packages, logistics, and stakeholder materials. Youll attend meetings, prepare accurate minutes,



and draft resolutions and motions for Board activities.

Youll work with internal stakeholders to compile materials and maintain a consistent flow of information. Youll support annual corporate filings and governance compliance with applicable legislation, regulations, Letters Patent, and by-laws. 5+ years of direct administrative and corporate secretarial support experience working with senior executives and Board members. ~ Post-secondary degree, diploma, or certificate in Office Administration or an equivalent field. ~ Advanced Microsoft Office skills, including Word, Excel, PowerPoint, and related productivity tools. ~ Expert written and verbal communication skills, with French-English bilingualism considered an asset. ~ Exceptional organization, attention to detail, minute-taking, proofreading, and prioritization skills. ~ We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

On occasion, we also use AI-assisted tools to help review applications.

📌 Executive Assistant - Board of Director (Toronto)
🏢 Altis Technology
📍 Toronto