Overview

We are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company’s strategic initiatives and daily operations. This vital role offers an exciting opportunity to work closely with senior leadership, ensuring seamless communication, efficient scheduling, and effective management of administrative tasks. The ideal candidate will be proactive, detail-oriented, and thrive in a fast-paced environment, providing exceptional support that empowers our executive team to focus on high-level priorities.

Responsibilities

- Manage the CEO’s complex calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle all incoming correspondence via email, phone, and mail with professionalism and promptness, demonstrating excellent phone etiquette.
- Prepare, proofread, and edit documents, reports, presentations, and communications to ensure clarity and accuracy.
- Organize and maintain filing systems—both digital (Google Workspace) and physical—to ensure easy access to important documents.
- Coordinate logistics for meetings, including booking conference rooms, arranging catering, and preparing agendas.
- Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
- Support front desk duties such as greeting visitors, managing multi-line phone systems, and directing calls efficiently.
- Facilitate data entry tasks and maintain accurate records through meticulous attention to detail.




- Utilize DocuSign for electronic signatures on contracts and important documents to streamline approval processes.
- Provide exceptional customer service by addressing inquiries promptly and professionally while maintaining confidentiality at all times.

Experience

- Proven clerical or administrative experience supporting executive leadership in a rapid-paced office environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with Google Workspace tools.
- Experience managing multi-line phone systems and demonstrating excellent phone etiquette.
- Familiarity with bookkeeping software such as QuickBooks for basic financial transactions.
- Demonstrated organizational skills with the ability to prioritize tasks effectively under tight deadlines.
- Excellent proofreading skills ensuring all communications are clear and error-free.
- Prior office experience involving filing systems, data entry, and front desk responsibilities is highly desirable.
- Ability to adapt quickly to changing priorities while maintaining professionalism and composure.

Join us in this exciting role where your organizational talents will directly impact our executive team’s success! We value proactive individuals who bring energy and dedication to every task—helping us achieve our goals while growing your career in a vibrant environment. Pay: $45,000.00-$70,000.00 per year

Advantages

- Mileage reimbursement
- Store discount
- Wellness program

Work Location: In person

📌 Executive Assistant to CEO (Mississauga)
🏢 Dhalla Group of Property Management
📍 Mississauga