An Entry-Level Administrative Sales Assistant supports a sales team by managing database entries, processing foundational paperwork, scheduling meetings, and greeting client inquiries, allowing senior representatives to focus on closing deals.

Job Title: Junior Administrative Sales Assistant

Department: Sales

Reports To: Sales Manager / Lead Sales Assistant

Position Type: Full-Time / Part-Time (adjust as needed)

Experience Level: Entry-Level (0–1 year)

Job Overview

We are seeking an enthusiastic, highly organized, and motivated Junior Administrative Sales Assistant to kickstart their career in our sales department. In this entry-level role, you will learn the ropes of our sales cycle by handling essential administrative tasks—such as updating customer data, drafting basic quotes, and scheduling discovery calls. This is an excellent opportunity for a proactive individual looking to grow into sales operations, account management, or account executive roles.

Key Responsibilities

Database & CRM Entry:

◦ Enter new leads and contact information accurately into the company CRM system.

◦ Log notes from sales calls and update pipeline statuses as directed by the sales team.

◦ Assist with routine data clean-up tasks to keep customer databases current.

Administrative Support

◦ Draft basic sales documentation, including initial quotes, meeting agendas, and standard invoices.

◦ Print, scan, and file digital or physical contracts, proposals, and NDAs.

◦ Assemble onboarding materials or digital welcome packets for new clients.

Scheduling & Coordination:





◦ Coordinate calendars to schedule initial client discovery calls and internal sales meetings.

◦ Send out automated calendar reminders and virtual meeting links to prospects and team members.

◦ Monitor the general sales inbox and route incoming inquiries to the appropriate representative.

Tracking & Basic Reporting:

◦ Compile simple daily or weekly activity metrics (e.g., number of calls made, emails sent) using Excel.

◦ Organize expense receipts and submit weekly expense reports for the field sales team.

Qualifications & Requirements

Education: High school diploma or equivalent required; recent graduates with an Associate’s or Bachelor’s degree are welcome to apply.

Experience: 0–1 year of general office, retail, customer service, or internship experience. No prior sales experience required—we will train you!

Technical Skills

◦ Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.

◦ Willingness and fast adaptability to learn CRM software (e.g., Salesforce, HubSpot).

Core Competencies

◦ Eagerness to learn, ask questions, and take constructive feedback.

◦ Strong attention to detail when typing and managing data.

◦ Friendly, professional communication style over email and phone.

◦ Reliable time-management skills to complete daily checklist tasks.

Pay: $19.76-$31.08 per hour

Expected hours: 30.0 – 40.0 per week

Perks

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Work Location: In person

📌 Junior Administrative Sales Assistant (Winnipeg)
🏢 On Time Group]
📍 Winnipeg