A FEW WORDS BEFORE THE DETAILS

Some law firms treat support staff as background noise. We do not. Our legal assistants are the reason clients feel informed, files stay organized, and lawyers can focus on advocacy. If you want a role where your contribution is visible and your growth is encouraged, this posting is for you.

WHO WE ARE

Sovereign Law Group is a litigation-focused firm based in Surrey, British Columbia. We handle matters in estates, construction, family, residential tenancy, and debt collection. Our team is known for practical advice, strong advocacy, and a genuine commitment to the communities we serve. We have been operating in Surrey for over a decade and have built a reputation for integrity and results.

WHY THIS ROLE IS OPEN

Our practice has grown, and we need a Legal Assistant / Coordinator who can manage files, support our lawyers, and keep our office running smoothly. This is a hybrid position, offering a balance of in-office collaboration and remote flexibility. You will work directly with our legal team and play a key role in ensuring our clients receive timely, professional service.

WHAT YOU WILL DO

File and Document Management

- Open, organize, and maintain client files in compliance with firm procedures
- Draft routine correspondence to clients and opposing counsel
- Prepare court documents such as demand letters, notices, applications, and trial binders
- Scan, file, and manage electronic and physical documents
- Maintain a bring-forward system to track deadlines and follow-ups

Client and Administrative Support

- Greet clients and manage reception area traffic




- Answer and screen phone calls professionally
- Schedule consultations and manage appointments
- Process payments and issue receipts
- Handle mail, couriers, and daily banking tasks
- Assist with accounts receivable and follow up on outstanding retainers

Coordination

- Liaise between lawyers, clients, and external parties
- Support multiple lawyers with varying priorities
- Ensure confidentiality and professionalism in all interactions

WHAT YOU SHOULD HAVE

Experience and Education

- Post-secondary education or equivalent office administration experience
- Previous experience in a legal setting is an asset but not required; we are willing to train the right person
- Familiarity with litigation procedures is helpful but not mandatory

Skills and Abilities

- Excellent organizational and multitasking skills
- Strong written and verbal communication
- Proficiency with Microsoft Office and comfort learning current software
- Ability to work calmly under pressure and meet deadlines
- Professional demeanor and commitment to confidentiality
- A proactive, positive attitude and willingness to learn

Preferred but Not Required

- Legal Administrative Assistant certificate




- Conversational fluency in Punjabi or Hindi (many of our clients speak these languages)
- Experience with civil, family, or criminal court procedures in British Columbia

Practical Requirements

- Ability to work in a hybrid arrangement, splitting time between our Surrey office and remote work
- Reliable high-speed internet and a quiet home workspace
- Authorization to work in Canada

WHAT THE ROLE PROVIDES

Compensation and Benefits

- Competitive salary based on experience
- Extended health benefits
- Seasonal bonuses
- Paid vacation and personal days

Work Environment

- A hybrid schedule that supports both collaboration and focused work
- A collegial, supportive team culture
- Direct mentorship from experienced lawyers
- Opportunities for professional development and growth

Growth

- A path toward increased responsibility for someone who wants it
- Exposure to a wide range of litigation practice areas
- The chance to build a long-term career with a respected Surrey firm

Sovereign Law Group is an equal opportunity employer. We welcome applicants of all backgrounds and experiences. Only candidates selected for an interview will be contacted. Pay: $57,100.00-$85,000.00 per year

Benefits

- Dental care
- Flexible schedule
- Life insurance
- Store discount
- Vision care
- Work from home

Application question(s):
- How many years of administrative or legal assistant experience do you have?
- Do you have experience with document management and filing systems?

Work Location: Hybrid remote in Surrey, BC V3W 3N5

📌 Legal Assistant/Coordinator (Surrey)
🏢 Sovereign Law Group
📍 Surrey