Overview
Join us to make a meaningful difference by providing exceptional administrative support that keeps our healthcare services running smoothly!
We’re a busy, patient-centred family medicine practice led by one physician. Our small team values reliability, warmth, and good communication. This is a job-share position: you’ll share the front desk role with another administrator, who covers the remaining days, so teamwork and clear handoffs matter.
Schedule
- Part-time, 2-3 days per week
- Wednesday and Friday: 8:45 a.m. – 12:30 p.m.
- Thursday: 8:45 a.m. – 4:00 p.m.
- Start date: [October 28th 2026]
What you’ll do
- Greet patients and manage check-in and check-out
- Book, confirm and reschedule appointments in OSCAR EMR
- Answer phones, handle voicemail, and triage calls to the physician, nurse practitioner, or nurse as appropriate
- Verify OHIP health cards and update patient demographics
- Process referrals, requisitions, and incoming faxes and lab results into OSCAR
- Manage forms, sick notes, and third-party paperwork requests
- Support OHIP billing as needed
- Keep the front office organized and keep handoff notes up to date for your job-share partner
- Maintain patient confidentiality in line with PHIPA
What we’re looking for
- Experience in a medical office or clinic setting (family practice is an asset)
- Working knowledge of OSCAR EMR strongly preferred
- Familiarity with OHIP billing and health card validation is an asset
- Medical Office Administration diploma or equivalent experience
- Calm, friendly and professional manner, including with stressed or unwell patients
- Solid organization and multitasking skills in a fast-paced environment
- Dependable, punctual, and comfortable coordinating closely with a colleague
- Excellent written and verbal communication in English (other languages] an asset)
What we offer
- A stable, predictable part-time schedule
- A supportive small team and a collegial physician
- Free parking offered by the current building management
Pay: $19.00-$22.00 per hour
Work Location: In person
📌 Medical Administrator/Receptionist (Oakville)
🏢 OFC
📍 Oakville