Job Summary

We are seeking a dynamic and detail-oriented Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth administrative workflows and exceptional customer support. Your proactive approach and organizational skills will help create a welcoming environment for clients, visitors, and team members alike.

This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant professional setting.

Responsibilities

- Manage front desk duties, including greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately.
- Perform data entry tasks with precision using Microsoft Office and Google Workspace tools, maintaining accurate records.
- Assist with filing, document management, and record keeping to ensure easy retrieval of information.
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
- Provide excellent customer service by responding promptly to inquiries and supporting client needs.
- Perform clerical tasks such as proofreading documents, scheduling appointments, and managing calendars.
- Maintain organized office spaces and supplies, ensuring a clean and efficient work workplace.




- Support medical or dental office operations by managing patient records, appointment scheduling, and billing processes when applicable.

Qualifications

- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Experience with data entry, filing systems, and clerical procedures.
- Familiarity with QuickBooks or bookkeeping software is preferred.
- Excellent customer service skills combined with professional phone etiquette.
- Ability to handle multi-line phone systems efficiently while maintaining composure under pressure.
- Strong typing skills with accuracy in proofreading documents.
- Previous experience in medical or dental offices is a plus but not required; relevant training will be provided.
- Demonstrated computer skills including familiarity with office equipment and software applications.

Join us as an Office Administrative Assistant to help keep our operations running smoothly while providing outstanding support to our team and clients! This role is perfect for motivated individuals eager to grow their administrative career in a lively, supportive environment. Pay: $19.53-$32.43 per hour

Work Location: Hybrid remote in North York, ON (York District)

📌 Office Administrative Assistant (North York)
🏢 VSG Renovation
📍 North York