: Office Manager

Busy Family-Owned Automotive Service Shop & Dealership

Position Type: Full-Time

Location: [Insert Location]

About Us

We are a busy, family-owned automotive service shop and dealership looking for a dependable, organized, and motivated Office Manager to join our team. We are looking for someone who thrives in a fast-paced environment, takes pride in keeping things organized, and can confidently manage multiple responsibilities while providing excellent customer service.

The ideal candidate is qualified, detail-oriented, comfortable with technology, and able to keep things running smoothly in both our service shop and dealership operations.

Key Responsibilities Office Administration & Customer Service

- Answer incoming phone calls, direct calls to the appropriate staff, and take messages when necessary.
- Greet staff and visitors as they arrive and help maintain a welcoming, professional office environment.
- Manage daily administrative tasks and ensure the office operates efficiently.
- Organize and maintain digital and physical files, records, and documentation.
- Multitask effectively while managing competing priorities in a busy setting.

Service Shop Administration
- Open, set up, update, and close work orders accurately and efficiently.
- Maintain organized service records and ensure all required paperwork is completed.
- Assist with administrative and bookkeeping tasks related to daily shop operations.
- Communicate with service staff to help keep workflow organized and information up to date.

Dealership Administration
- Create and post vehicle listings on appropriate online platforms.




- Maintain accurate dealership records and organized vehicle files.
- Assist with dealership bookkeeping and general financial recordkeeping.
- Ensure vehicle documentation, sales records, and other files are properly maintained and accessible.
- Provide general administrative support to keep dealership operations organized and running smoothly.

Bookkeeping & Financial Administration
- Use QuickBooks Online to maintain and manage day-to-day financial records.
- Assist with bookkeeping, data entry, expense tracking, and other accounting-related duties.
- Maintain accurate and up-to-date records while paying close attention to detail.

Required Qualifications & Skills
- QuickBooks Online experience is a must.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and other applicable Office programs.
- Strong organizational skills and excellent attention to detail.
- Ability to multitask, prioritize responsibilities, and remain calm under pressure in a fast-paced environment.
- Strong communication and customer service skills.
- Ability to work independently, take initiative, and work effectively with a team.
- Dependable, professional, and able to handle confidential business information appropriately.
- Valid driver's licence is required.





Preferred Qualifications
- Previous bookkeeping experience is a strong asset.
- Previous experience in the automotive industry, particularly in a repair shop, dealership, or automotive service office, is preferred.
- Experience with work orders, vehicle listings, dealership documentation, or automotive service administration is an asset.
- Experience managing multiple administrative responsibilities in a small business environment is an advantage.

The Ideal Candidate The successful candidate is someone who enjoys being the organized person behind the scenes and understands how important an efficient office is to a successful business. You are comfortable switching between tasks, answering phones, managing paperwork, handling bookkeeping responsibilities, and supporting both our service shop and dealership throughout the day. You are proactive, reliable, detail-oriented, and able to keep a level head when things get busy. You take ownership of your work, communicate well with others, and are looking for a long-term opportunity with a family-owned business.

How to Apply

If you are organized, motivated, and ready to take on a varied role in a busy automotive environment, we would love to hear from you.

Please submit your resume and a brief introduction outlining your relevant experience.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $22.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- On-site parking

Work Location: In person

📌 Office Administrator/Manager (Winnipeg)
🏢 Signature Motors Collison Center
📍 Winnipeg