Overview Languages

English

Education

- Bachelor's degree

Experience 5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

- Vietnamese

Responsibilities Tasks

- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Advise customers on work performed and future repair requirements
- Administrative and office activities
- Oversee payroll administration
- Write routine business and government correspondence
- Type and proofread correspondence, forms and other documents
- Schedule and confirm appointments
- Schedule staff
- Schedule work assignments
- Prepare project schedules
- Prepare purchase orders
- Prepare expense and income reports
- Perform administrative tasks
- Perform basic bookkeeping tasks
- Negotiate with suppliers for the provision of materials and supplies
- Manage landscaping projects
- Maintain registration systems, records and files
- Maintain financial and personnel records
- Perform general office duties
- Document and prepare invoices and work orders
- Provide customer service
- Prepare price quotations
- Co-ordinate and schedule activities
- Order office supplies and maintain inventory
- Conduct site visits to gather relevant information
- Prepare invoices, reports, memos, letters,



financial statements and administer contracts and other documents
- Prepare and key in correspondence and legal documents
- Assist in preparing estimates, schedules, specifications and reports
- Schedule activities
- Review work orders
- Document customers’ requirements for projects
- Complete administrative duties

Experience and specialization

Computer and technology knowledge

- Adobe Photoshop
- Spreadsheet
- Accounting software
- MS Excel
- MS Office
- MS Outlook
- MS Word

Area of work experience
- Project coordination
- Project planning
- Landscaping
- Contracts

Additional information

Transportation/travel information

- Own transportation
- Willing to travel
- Willing to travel regularly
- Valid driver's licence

Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload

Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player

Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

- Offers mentorship programs that pair newcomers and/or refugees with experienced employees

Support for youths
- Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans
- Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers
- Provides staff with awareness training to create a welcoming work setting for mature workers

📌 office administrator (New Westminster)
🏢 HT Media Group
📍 New Westminster