OFFICE ADMINISTRATOR

STATUS Logistics Group Inc.

Location: Barrie, Ontario

Position Type: Full-Time

Department: Administration & Operations

Position Overview

STATUS Logistics Group Inc. is a growing, premium automotive transportation and storage company specializing in enclosed vehicle transportation throughout Canada.

We are seeking a highly organized, detail-oriented, and motivated Office Administrator to join our team. The successful candidate will be responsible for supporting the daily administrative and financial operations of the business, ensuring accurate recordkeeping, timely invoicing, payroll administration, and efficient office operations.

The ideal candidate will have strong proficiency in QuickBooks Online, basic payroll experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced workplace.

Key ResponsibilitiesAccounting & Bookkeeping

- Manage day-to-day bookkeeping activities using QuickBooks Online.
- Prepare, issue, and track customer invoices.
- Monitor accounts receivable and follow up on outstanding customer payments.
- Process vendor invoices and assist with accounts payable.
- Record and reconcile financial transactions, expenses, and payments.
- Maintain accurate financial records and supporting documentation.
- Assist with monthly bank and credit card reconciliations.
- Organize receipts, invoices, and financial records for accounting purposes.
- Assist management and external accountants with month-end and year-end reporting.
- Support HST recordkeeping and preparation of information for tax filings.

Payroll Administration
- Assist with the preparation and processing of employee payroll.
- Review and verify employee timesheets, hours worked, and attendance records.
- Maintain accurate payroll and employee compensation records.
- Track vacation entitlements, statutory holidays, and employee absences.
- Assist with payroll adjustments and employee expense reimbursements.
- Coordinate with management and external payroll providers to ensure accurate and timely payroll processing.




- Maintain confidentiality of employee payroll and personal information.

Office Administration
- Oversee general daily office administration and organizational activities.
- Maintain organized electronic and physical filing systems.
- Answer incoming telephone calls and respond to emails professionally.
- Prepare business correspondence, reports, spreadsheets, and internal documents.
- Maintain accurate customer, vendor, and employee records.
- Order and manage office supplies.
- Assist management with scheduling, meetings, and administrative projects.
- Ensure company documentation is current, accurate, and properly maintained.

Operations & Administrative Support
- Support the transportation and dispatch teams with administrative requirements.
- Maintain accurate transportation records, delivery documentation, and customer files.
- Assist with tracking completed vehicle deliveries and ensuring timely customer billing.
- Coordinate with drivers to collect required receipts, paperwork, and supporting documentation.
- Assist with maintaining vehicle, insurance, registration, and compliance records.
- Communicate with customers, vendors, and internal team members to resolve administrative inquiries.
- Identify opportunities to improve administrative processes and office efficiency.

Qualifications & Experience

Required Qualifications

- Demonstrated proficiency in QuickBooks Online.
- Previous experience in office administration, bookkeeping, or a related position.
- Basic understanding of payroll processing and payroll administration.
- Strong working knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with accounts payable, accounts receivable,



and invoicing.
- Excellent organizational skills and strong attention to detail.
- Strong written and verbal communication skills.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Professionalism and discretion when handling confidential financial and employee information.

Preferred Qualifications

- Previous experience in the transportation, logistics, or automotive industry.
- Familiarity with Canadian payroll practices, statutory deductions, and employment standards.
- Experience with expense management and receipt-processing software.
- Understanding of HST, basic bookkeeping principles, and financial reconciliations.
- Experience supporting a growing small or medium-sized business.

Ideal Candidate We are looking for someone who is proactive, dependable, and takes ownership of their responsibilities. The ideal candidate will be comfortable working in a growing business environment where priorities can change and attention to detail is essential.

This individual should be capable of managing daily administrative tasks with minimal supervision while maintaining a high standard of accuracy, professionalism, and accountability.

What We Offer

- Full-time employment with a growing Canadian transportation company.
- A professional and collaborative working environment.
- Opportunity to take on additional responsibilities as the company expands.
- Direct involvement in the administrative and financial operations of the business.
- Competitive compensation based on qualifications and experience.

How to Apply Interested candidates are invited to submit their résumé to:

STATUS Logistics Group Inc.

Email: [email protected]

Location: Barrie, Ontario

Subject Line: Office Administrator – Employment Application

STATUS Logistics Group Inc. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $55,000.00 per year

Work Location: In person

📌 Office Administrator (Barrie)
🏢 STATUS Logistics Group
📍 Barrie