KMA Construction · Full time · Office-based

About the role

KMA Construction is hiring a full-time Construction Administrator to keep the paperwork behind our field crews moving every day. You'll be based in our Grande Prairie office, Monday to Friday, and you'll be the person superintendents and foremen count on to get LEMs out the door, camp beds booked, and new hires set up before they hit site.

This is a hands-on, detail-driven role. If you like a fast-paced environment, know your way around spreadsheets and email, and take pride in getting things right the first time, we'd like to hear from you.

What you'll do

· Prepare and submit daily LEMs (Labour, Equipment, Material sheets): collect hours and equipment usage from foremen, check them against timesheets and dispatch, and get them signed and sent to the client on time

· Book and manage camp accommodations for crews, including check-ins, check-outs, rotation changes and cancellations, and reconcile camp invoices against bookings

· Prepare and process sign-on packages for new and returning employees: collect ID, banking and tax forms, safety tickets and orientation records, and make sure every file is complete before day one

· Track safety tickets, certifications and training expiry dates and flag renewals to supervisors

· Keep crew lists, rotation schedules and contact sheets current

· Support payroll by confirming hours,



codes and cost allocations from LEMs and timesheets

· Handle day-to-day office duties: phones, email, filing, ordering supplies, couriers and visitor sign-in

· Assist project managers and superintendents with data entry, document control and other admin tasks as needed

What you bring

Required

· 1 to 3 years of office or administrative experience

· Strong attention to detail: LEMs and sign-on packages have to be accurate and complete

· Comfortable with Microsoft Excel, Word and Outlook

· Organized and able to juggle multiple deadlines in a busy office

· Clear, professional communication with crews, clients and camp providers by phone and email

· Reliable, punctual and able to handle confidential employee information with discretion

· Legally entitled to work in Canada

Nice to have

· Experience in construction, oil and gas, mining or another industrial setting

· Previous experience with LEMs, timesheets, camp bookings or employee onboarding

· Familiarity with payroll or accounting software

· Valid driver's licence

What we offer

· Competitive wage, based on experience

· Full-time, permanent position, Monday to Friday in our office

· A stable, growing company and a team that will train you on our systems and processes

· Room to grow into project coordination or payroll as you learn the business

Work Location: In person

📌 Office Administrator (Grande Prairie)
🏢 KMA Construction
📍 Grande Prairie