Job Overview

We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This role is vital in ensuring smooth administrative workflows, providing exceptional customer service, and maintaining an productive workplace. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating a welcoming and productive office atmosphere.

You will be the backbone of our administrative team, supporting various departments and ensuring all office functions run seamlessly.

Duties

- Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Handle all clerical tasks including filing, data entry, proofreading, and maintaining accurate records using Office experience and Google Workspace tools
- Oversee appointment scheduling, calendar management, and coordinate meetings to optimize office efficiency
- Maintain financial records using QuickBooks for bookkeeping, invoicing, and expense tracking
- Provide exceptional customer support by addressing inquiries promptly and professionally, ensuring positive interactions with clients and staff
- Support medical or dental office functions if applicable, including patient check-in/out, insurance verification,



and medical record management
- Organize office supplies inventory, place orders as needed, and ensure the workspace remains tidy and organized

Experience

- Proven clerical or administrative experience in an office setting with robust organizational skills
- Familiarity with QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
- Experience with data entry, filing systems, and managing multi-line phone systems effectively
- Customer service experience with excellent phone etiquette and professional communication skills
- Previous experience in medical or dental offices is a plus, including familiarity with medical/dental office procedures and patient support roles
- Strong computer skills including proficiency in Google Workspace applications (Docs, Sheets, Calendar)
- Ability to multitask efficiently while maintaining attention to detail in proofreading and data accuracy

Join us to be the driving force behind an organized, welcoming office environment where your skills make a real difference! Pay: $45,000.00-$55,000.00 per year

Benefits

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking

Work Location: In person

📌 Office Manager (Kitchener)
🏢 McHugh Painting
📍 Kitchener