Reporting to the Project Manager, in the Division of Applied Research, the Project Coordinator plays a key role in managing applied research projects and enhancing student work experiences across Red Deer Polytechnic's research pillars. This role involves coordinating project planning, communication, timelines, and reporting, while keeping sponsors and stakeholders informed of progress. In addition, the Project Coordinator is responsible for building and maintaining strong relationships with internal and external partners, assists in distribution of program resources, logistics, and helping ensure budget adherence and compliance with institutional policies and risk management protocols.

The Project

Coordinator will display a high degree of initiative and the ability to work independently and collaboratively to achieve high-end results. This individual utilizes analytical skills, flexibility, and creativity to support decision-making in serving the strategic and operational objectives for all projects within Applied Research.

The Project

Coordinator will play a critical role in ensuring project success.

Project Management

Assists the Project Manager with the coordination and delivery of projects and strategic initiatives by providing project administration and project coordination support. Supports project design, planning, implementation, completion, and assessment activities under the direction of the Project Manager. Monitors project milestones and timelines and reports progress, risks, and delays to the Project Manager/ Principal Investigator (PI).

Identifies issues, gathers information, and assists in developing solutions and recommendations to support project progression. Supports committees, task groups, faculty, staff, and project teams to facilitate collaboration and project success. Assists with communication and coordination between internal and external stakeholders and project team members to support project objectives and deliverables.

Coordinates with internal departments, such as Marketing & Communications, Work Integrated Learning,



and Schools, to support project initiatives. Maintain project documentation, including project plans, schedules, status updates, critical path tracking, proposals, business cases, project deliverables, agenda packages, and meeting minutes. Translate meeting action items and updates the Project management tool.

Assists in preparing project completion summaries and presentations for project sponsors and department leaders. Coordinates meeting logistics, including scheduling, room bookings, catering, materials, and virtual meeting arrangements. Document project management processes as direct by the project manager Assisting project manager creating project management templates Metrics Collection Metrics collection including tracking events, grant reporting preparation and capturing project deliverables, and supporting material tracking to projects.

Working with the Applied Research Team support event planning and delivery: room booking, invites, AV, food, advertising, attendance lists, media release signage, media communications in collaboration with RDP Marketing and Communication department. Validate metrics in the project management software, identify data entry errors, and collaborate with the appropriate individuals to ensure timely correction and data accuracy. Support project reporting.

Maintains confidentiality of personal information in accordance with Polytechnic policies, standard practices, and the Freedom of Information and Protection of Privacy Act.



Oversees the coordination of the onboarding and exit procedures to ensure the appropriate collection and tracking of information Training for consistent data entry into Project management software. Training staff on Project Management templates within Applied Research Two (2) years of post-secondary training, completion of a community college certificate including trades apprenticeships or equivalent ideally in Project Management, Business Administration, Communications/Public Relations Project management experience is required Ability to use and interpret complex data to accurately advise and inform decision makers Robust analytical skills, ability to think outside the box, and apply creative solutions to issues presented Excellent interpersonal, relationship building, and conflict resolution skills Effective organizational, time management, and planning skills Excellent oral, written, and technical skills Proven ability to assist with managing priorities, be self-directed, and work with minimal supervision Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of university in a related program representing four years of study or equivalent ideally in Project Management, Business Administration, Communications/Public Relations Experience working in a post-secondary educational institution would be an asset An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.

Monday to Friday, 35 hours per week We are committed to being responsive to the evolving needs and expectations of our diverse community. To enrich the intellectual, economic, cultural, and social development of Central Alberta, we value the contributions of individuals with diverse perspectives and experiences. We encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, individuals of all sexual orientations, and persons of any gender identity orexpression. however, Canadians and permanent residents will be given priority.

The successful candidate will be required to work on-site at our location during scheduled working hours.

📌 Project Coordinator (Term-Certain) (Acme)
🏢 Red-Deer-Polytechnic-1
📍 Acme