Job Summary

Our expanding team in looking for a Property Management Administrator plays a vital role in ensuring the smooth operation of property management activities. This position involves a combination of administrative tasks, customer service, and data management to support property managers and enhance tenant satisfaction. The ideal candidate will possess strong organizational skills and a customer-centric approach, contributing to the overall success of the property management team.

This position is located in Regina.

Duties

- Answering incoming calls in a positive and qualified manner
- Processing payments and deposits
- Setting up new tenants, owners, and properties.
- Maintain Smoke detector/fire safety list
- Processing bills and owner payments and statements
- Facilitate the creation and submission of notices, leases, claims or other rental/condominium documents.
- Manage vacancies and report to Owners as needed.
- Manage tenants and properties that experience late or missing rent.
- Advertise vacancies on Buildium, JML's Website, Facebook, and other platforms as required.
- Responsible for Buildium always being current with owner and tenants contact and lease information.
- Address tenant and owner concerns and maintenance requests in a timely manner




- Work with maintenance team to schedule service and repairs
- Review and process new tenant applications.
- Possibility of showings/leasing properties if leasing agent is unavailable.
- Prepare leases for new and existing tenants, ensuring compliance with regulations and timely filing of all documents in company database.
- Monitor all expiring leases contact tents before lease expiration to determine renewal status.
- Assist with administrative duties for other centers with any other task as required.
- Meeting minutes and financials statements for condo boards (occasional evening work)
- Possibility of meeting contractors on site.
- Arrange and organize contractors
- Basic Accounting knowledge preferred
- This role is essential for maintaining high standards of property management while ensuring tenant satisfaction through effective communication and administrative support.

Job Type: Part time Pay: $18.00-$22.00 per hour

Benefits

- Dental care
- Extended health care
- Life insurance
- Vision care

Experience:
- property management: 1 year (preferred)
- Accounting: 1 year (required)

Work Location: In person

📌 Property Management Administrator (Regina)
🏢 JML Properties
📍 Regina