Job Summary

We are seeking a dynamic and organized Receptionist/Administrator to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a warm, professional, and efficient experience. You will handle a variety of administrative tasks, manage multi-line phone systems, and support daily office operations with enthusiasm and precision.

Your proactive approach will help maintain a smooth workflow across departments, contributing to a positive and productive work environment.

Responsibilities

- Greet visitors and clients warmly, providing excellent customer service and ensuring they feel welcomed.
- Answer and direct all incoming calls using multi-line phone systems with professionalism and courtesy.
- Manage front desk operations, including scheduling appointments, handling inquiries, and maintaining visitor logs.
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software.
- Organize and file documents systematically to ensure easy retrieval and compliance with company policies.
- Support bookkeeping activities by managing invoices, receipts, and basic QuickBooks entries.
- Assist with clerical duties such as proofreading correspondence, managing emails, and preparing reports.
- Maintain office supplies inventory and coordinate with vendors for procurement when necessary.




- Support medical or dental office functions by managing patient records, appointment scheduling, and verifying insurance information if applicable.

Skills

- Proven experience in office administration or clerical roles with strong organizational skills.
- Excellent customer service skills combined with qualified phone etiquette.
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer skills.
- Experience with multi-line phone systems and front desk management.
- Solid data entry skills with high accuracy; familiarity with bookkeeping software like QuickBooks is a plus.
- Ability to proofread documents carefully while maintaining attention to detail.
- Previous experience in medical or dental offices is advantageous but not required; relevant healthcare experience is a bonus.
- Knowledge of filing systems, customer support procedures, and general administrative best practices.

Join us to be part of a vibrant team where your organizational talents will shine! We are committed to providing paid positions that foster growth while delivering exceptional service in a fast-paced environment. Pay: $18.60-$27.67 per hour

Benefits

- Casual dress
- On-site parking
- Paid time off

Work Location: Hybrid remote in Etobicoke, ON (Peel District)

📌 Receptionist/Administrator (Etobicoke)
🏢 VSG Renovation
📍 Etobicoke