Our client is seeking a Senior Document Controller to join a high-performance Document Control team.

Location: Calgary South East and Downtown, Alberta | In office

Employment type: Contract, full-time hours

Schedule: 7:30 a.m. to 4:00 p.m.; workdays as assigned

Target start: Early November 2026

Compensation: Commensurate with experience

ABOUT THE ROLE

As part of a managed services team, you will support business users, guide day-to-day document control activities, and help ensure customers receive accurate information and timely service.

This role combines hands-on document management with team oversight, stakeholder support, and continuous improvement.

KEY RESPONSIBILITIES

- Provide day-to-day guidance, troubleshooting, decision-making, and oversight to the Document Control team.
- Administer EDMS activities, including document intake, uploads, metadata, numbering, revision control, workflows, permissions, and controlled distribution.
- Review incoming documents, issued documents, and project deliverables for completeness, accuracy, revision status, naming conventions, metadata quality, and compliance with client standards.
- Process document requests, vendor submissions, QA/QC packages, redlines, as-builts, turnover records, and closeout documentation accurately and within required service levels.
- Balance project and operational priorities to meet client requirements, internal procedures, service level agreements, and critical deadlines.
- Prepare and maintain status reports, completeness tracking, KPI updates, SLA monitoring, audit results, and closeout reports.
- Liaise with Engineering, Operations,



project teams, EPCs, vendors, and other stakeholders to resolve issues and reinforce document control standards.
- Train and onboard internal users, external vendors, EPCs, and third-party document control resources on processes, tools, standards, and expectations.
- Develop and improve document control standards, work instructions, and procedures with Operations, Engineering, and other stakeholders.
- Audit controlled document collections to verify that records are complete, current, identifiable, correctly stored, and protected for integrity and authenticity.
- Identify recurring issues, process gaps, and non-compliance trends, and recommend practical improvements, escalation paths, and best practices.
- Support team continuity through cross-training, knowledge sharing, relationship building, and special projects.

REQUIRED QUALIFICATIONS AND SKILLS
- Legal entitlement to work in Canada.
- At least five years of progressive document control experience.
- Strong knowledge of document numbering, metadata, revision control, transmittals, workflows, controlled distribution, and document lifecycle management.
- Experience with an Electronic Document Management System (EDMS) or document management system.




- Proficiency with Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams.
- Ability to work independently with minimal direction, exercise sound judgment, and make practical decisions within established standards.
- Strong analytical thinking and problem-solving skills, with the ability to identify issues and recommend improvements.
- Ability to prioritize competing requests, meet deadlines, and maintain accuracy in a fast-paced environment.
- Solid customer service skills and a professional, consistent approach to supporting business users.
- Excellent communication skills, including interpreting instructions, asking clarifying questions, explaining requirements, and escalating issues appropriately.
- Ability to build effective working relationships with internal teams, project stakeholders, vendors, EPCs, and external partners.
- High attention to detail and commitment to quality, completeness, consistency, and compliance.
- Understanding of confidential information, controlled records, and safeguarding information integrity.

PREFERRED QUALIFICATIONS AND ASSETS
- Experience in a project, engineering, operations, energy, or managed services environment.
- Post-secondary education in Information Management, Records Management, Business Administration, Engineering Technology, or a related discipline.
- Experience with TDM.
- Knowledge of oil and gas operations, engineering documentation, vendor data, or project turnover requirements.

Work Location: In person

📌 Senior Document Controller (Calgary)
🏢 MegaPixx Media
📍 Calgary