STUDIO ADMINISTRATIVE ASSISTANT

Step into the dynamic world of fabric design as a Studio Administration Assistant at Northcott, a leading name in the wholesale textile industry. Specializing in fabrics for quilting, crafting, and home décor, Northcott is renowned for its creativity and innovation. We’re seeking an organized, detail-oriented qualified to assist in streamlining the day-to-day operations in our design studio.

If you’re passionate about textiles and thrive in a fast paced, creative environment, we’d love to have you on our team!

Skills/Requirements

· Proficient in Microsoft Excel and Word

· Basic Photoshop skills

· Strong attention to detail with the ability to proof documents accurately

· Excellent written and verbal communication skills

· Exceptional organizational and time management skills

· Ability to multi-task and prioritize workload effectively

· Independent problem-solving skills

· College Diploma and proven experience as an Administrative Assistant

Responsibilities

Collection Workflow:

- Assign and manage pattern numbers for design collections.
- Update and maintain spreadsheets for tracking and organization.
- Set up and organize collection files on shared drives.
- Proof, copy and check documents for accuracy.
- Manage digital collection files, including purging after completion.




- Distribute final files to the Marketing Department and Design Director.
- Deliver TSOs to marketing and production teams.
- Track and resolve errors, distribute updated files as needed.
- Assist with TSO creation and layout numbering in Photoshop.
- Check design files (Photoshop experience preferred).
- Burn digital backups to CDs and print/organize collection pages.

Problem Solving & Equipment Management:

- Communicate and track IT-related issues with the provider.
- Address and resolve studio equipment issues.
- Manage subscriptions and monitor supply levels, placing orders as needed.

Administrative Support:

- Coordinate travel arrangements for staff.
- Track vacation and sick days for all staff members.
- Assist with licensing agreements and expense reports.
- Support HR functions including posting jobs, screening resumes, coordinating interviews, and onboarding new staff (setting up phones, email, etc.).

Job Types: Full-time, Permanent Pay: $40,000.00-$43,000.00 per year

Advantages

- Company events
- Dental care
- Extended health care
- On-site parking

Ability to commute/relocate:
- Concord, ON L4K 3T5: reliably commute or plan to relocate before starting work (required)

Language:
- English (required)

Work Location: In person

📌 Studio Administrative Assistant (Concord)
🏢 Northcott Silk
📍 Concord