At Golden Windows our success is directly linked to our culture; what we believe, how we behave and the outcomes we produce. Our core values of Caring, Integrity, Teamwork and Work Ethic are the foundation that engages our hearts and minds and helps us execute our vision and mission every day.

POSITION SUMMARY:

Under the direction of the Controller, this position primarily manages Accounts Receivable functions, including preparing and issuing sales and service invoices and credit memos, processing daily cash receipts and deposits, and overseeing the Cash-in-Advance (CIA) program. This includes coordinating the timely release of CIA orders to production and shipping once payment is confirmed.

Accounts Payable responsibilities include accurately and efficiently matching and processing supplier invoices, ensuring compliance with established company policies and procedures.

This position requires robust attention to detail, organizational skills, and effective communication and collaboration with internal departments and external stakeholders to ensure accurate financial transactions and the smooth operation of daily accounting activities.

KEY RESPONSIBILITIES

· Cash Application: Process daily cash receipts and deposits, ensuring accurate application in the accounting system.

· CIA Management: Maintain CIA files, coordinate order releases to production and shipping, and follow up with customers on outstanding payments.

· Accounts Receivable Invoicing: Process sales and service invoices, credit memos, and daily invoice summaries.

· Customer Account Maintenance: Set up and maintain customer accounts, update account information.

· Month-End Reporting: Complete AR month-end procedures and distribute monthly reports to the sales team.

· Accounts Payable Invoice Matching: Review, match, and verify supplier invoices against purchase orders and receiving documentation, resolving discrepancies as required.

· Accounts Payable Invoice Entry:



Accurately enter supplier invoices into Friedman, exercising judgment in assigning appropriate GL accounts.

· Internal Collaboration: Work closely with sales, sales support, service, purchasing and other departments to resolve inquiries and discrepancies.

· Compliance & Audit Support: Maintain accurate records, support audit requirements, and ensure compliance with company policies and applicable accounting standards.

· Cross-Functional Support: Provide backup coverage and assist with other accounting functions during absences or peak workloads.

QUALIFICATIONS

Education

- Post-secondary education in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and experience.

Experience

- Experience: 2–5 years of experience in Accounts Payable and Accounts Receivable, preferably within a manufacturing environment.
- Experience with ERP/accounting software.

Knowledge & Skills

- Strong understanding of accounting principles, including Accounts Receivable, Accounts Payable, and GL coding.
- Proficiency in Microsoft Office applications, Advanced Microsoft Excel (Power Query, PivotTables, advanced formulas, data analysis, reporting, and automation).
- Knowledge of cash application procedures, payment methods, and account reconciliation.
- Strong analytical and problem-solving skills, with the ability to identify and resolve discrepancies.
- Excellent attention to detail and accuracy in financial processing and data entry.
- Strong written and verbal communication skills in English.

Attributes

- Highly organized, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Ability to work independently while collaborating effectively with internal departments and external stakeholders.
- Strong sense of accountability, reliability, and commitment to accuracy.
- Proactive approach to identifying issues, resolving discrepancies, and improving processes.

Pay: $52,500.00-$65,000.00 per year

Work Location: In person

📌 Accounts Receivable/Payable Specialist (Waterloo)
🏢 Golden Windows
📍 Waterloo