Office Administrator / Construction Project Coordinator

Location: Mississauga, ON — In person
Pay: $26–$30 per hour, depending on experience
Hours: 30–40 hours per week

We are looking for an organized, reliable person to help manage daily office operations for our construction and tile businesses. This role combines administration, project coordination, customer service, and basic marketing support.

You should be comfortable following up with clients and suppliers, keeping paperwork organized, and completing tasks independently.

Responsibilities

- Manage phone calls, emails, appointments, and office records.
- Prepare quotes, invoices, purchase orders, and project documents.
- Follow up on estimates, customer inquiries, and outstanding payments.
- Coordinate material orders and deliveries with suppliers and job sites.
- Communicate with clients, subcontractors, and field crews about schedules and project needs.
- Track project expenses and organize receipts for the bookkeeper.
- Maintain insurance certificates, WSIB documents, and other project paperwork.
- Assist customers visiting our tile showroom.




- Help create and schedule social media posts using project photos and videos.
- Keep a transparent task list and follow up until items are completed.

Qualifications

- Previous office administration or coordination experience.
- Construction, renovation, or building-materials experience is an asset.
- Strong written and spoken English and professional customer service skills.
- Good working knowledge of Microsoft Office or Google Workspace.
- QuickBooks experience is an asset.
- Familiarity with Canva, CapCut, Instagram, or similar tools is an asset.
- Ability to prioritize tasks, meet deadlines, and work independently.
- Basic understanding of construction drawings is helpful but not required.

How to Apply

Please submit your résumé and a short introduction describing your relevant experience, availability, and the software you are comfortable using.

Pay: $26.00-$30.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person

📌 Construction office and Project Coordinator (Mississauga)
🏢 Viva tiles
📍 Mississauga