Job Summary:

The Junior Administrative Assistant will provide essential administrative support within a government branch, managing action requests, processing invoices, maintaining records, and coordinating communications. This role requires strong organizational skills, attention to detail, and proficiency with government administrative systems to ensure smooth office operations and compliance with government standards.

Responsibilities:

- Use ARTS system to assign, track, and process Action Requests according to Ministry requirements.
- Monitor and maintain grant-related Action Requests in ARTS.
- Respond to inquiries by directing questions to appropriate contacts and resources.
- Compose written responses based on general instructions.
- Prepare and process invoices for review and approval, maintaining accurate physical and electronic records.
- Organize and maintain branch files using current records management systems.
- Coordinate master file system to comply with Alberta Government standards.
- Proofread, format, and create documents, memos, and correspondence.
- Track records and data using Excel.
- Perform general office duties including copying, scanning, faxing, filing, and records management.
- Organize events, coordinate meetings, and book rooms as required.
- Answer phone calls and emails professionally and promptly.

Required Skills:
- Proficiency with Microsoft Office (Word, Excel), Adobe, and relevant web applications.
- Knowledge of government administrative policies, financial timelines, and records management standards.
- Strong organizational and time management skills with ability to prioritize multiple tasks.
- Excellent interpersonal and communication skills for interacting with staff, clients, and stakeholders.
- Ability to work independently, take initiative, and follow through on tasks.




- Accurate keyboarding and document formatting skills.
- Basic research and information compilation skills.
- Attention to detail and ability to maintain confidentiality in accordance with ATIA and POPA.

Desired Skills:
- Experience with ARTS and 1GX systems.
- Familiarity with government hosting policies and branch program priorities.
- Experience coordinating events and meetings in a government or public sector environment.
- Knowledge of records management software and electronic filing systems.
- Previous experience in a public sector administrative role.

Rated Criteria:
- Knowledge and use of ARTS and government administrative systems - 30 Points
- Organizational and time management skills - 25 Points
- Communication and interpersonal skills - 20 Points
- Accuracy and attention to detail in document preparation and records management - 15 Points
- Ability to work independently and follow instructions - 10 Points

Total: 100 Points Deliverables:
- Accurate processing and tracking of Action Requests and invoices.
- Maintained and organized physical and electronic branch records.
- Prepared and proofread correspondence, reports, and documents.
- Coordinated meetings, events, and room bookings efficiently.
- Timely and qualified response to inquiries and communications.
- Completion of all mandatory training courses as required.

Must Haves:
- High school diploma with a minimum of two years administrative experience.
- Ability to work onsite full-time at the Edmonton office.
- Successful completion of a background check.
- Strong knowledge of government administrative policies and records management standards.
- Proficiency with Microsoft Office and related software tools.
- Excellent organizational, communication, and interpersonal skills.

Public Sector Experience:

Preferred

📌 Administrative Assistant (Alberta)
🏢 vTech Solution
📍 Alberta