About Us : At Dean-Lane Contractors, we know that great work starts with a great team. For nearly 27 years, we've delivered high-quality plumbing, sheet metal, and fabrication services with a focus on innovation, efficiency, and craftsmanship. From apprentices to foreperson to office professionals, every team member plays a role in delivering projects on time, on budget, and built to last. We invest in technology, training, and people—because we believe in building better, together. Join Dean-Lane Contractors and be part of a team that sets the standard in mechanical construction.

Job Summary : We are seeking a Project Administrator to support our Project Managers and Coordinators across multiple active projects. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, and is skilled at managing documentation, follow-ups, and coordination tasks.

Responsibilities : The duties will include, but are not limited to:

- Provide administrative and project support to multiple Coordinators in obtaining, tracking, and distributing project documentation including RFIs, shop drawings, SI’s, and trade drawings.
- Track action items and follow up with internal teams and external partners as required.
- Issue and maintain subcontracts, purchase orders, and project releases based on equipment buyouts.
- Create and maintain weekly suite check-off sheets




- Perform invoice price-checking and coding for approval.
- Assist with the preparation, tracking, and submission of change orders throughout the project lifecycle.
- Maintain systems, including job setup and ensuring accurate information for both site and office use.
- Assist Project Coordinators/Managers in maintaining Microsoft Project schedules weekly.
- Maintain the manpower board and coordinate project-related meetings as required.

Qualifications :

- Post-secondary education in an Office/Construction Administration or related field.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Excellent attention to detail and follow-through.
- Ability to prioritize tasks and meet deadlines across several ongoing projects.
- Solid communication and coordination skills.
- Ability to work both independently and as a team.
- Experience in construction or project-based environments preferred.

If you’re a driven professional who thrives in a fast-paced environment, we’d love to hear from you.

- Dean-Lane Contractors is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. Dean-Lane will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request._

📌 Project Administrator (Kitchener)
🏢 Dean Lane Contractors
📍 Kitchener