The Institute of Public Administration of Canada (IPAC) is a professional association for public servants, scholars, and students who share a passion for high-performance public-sector management. IPAC works through its vast network of members, colleagues and international partners to enhance knowledge of the best practices and generate new ideas in public policy and administration. For over 70 years, the Institute of Public Administration of Canada has been a recognized national leader in promoting public administration excellence. We are a respected voice across all orders of government, academia, research, indigenous communities, and non-government organizations We are focused on uniting our members and partners to share knowledge, drive policy innovation and cultivate collaboration.
IPAC is currently seeking a dynamic individual to take on the role of Program and Events Coordinator who contributes to the overall success of the organization by providing planning, coordination and delivery support to IPAC’s learning programs and events. The Program & Events Coordinator would support the planning, coordination and delivery of IPAC's growing portfolio of learning programs, virtual and hybrid events, summits, communities of practice and bespoke programming. The role would have a strong focus on program execution and project coordination, ensuring that programs move efficiently from confirmation through delivery and post-event follow-up while providing a high-quality experience for speakers, partners and participants. The Program and Events Coordinator operates in a multitasking environment interacting with different clients and partners often under tight deadlines.
Attentiveness to details, accuracy, and effective organizational skills are also very important assets. Results-oriented and accurate, the candidate will approach the position with professionalism, commitment and a passion for an organization that supports the public sector.



Coordinate the end-to-end operational delivery of virtual and hybrid learning programs, webinars, workshops and other learning initiatives.
Take primary responsibility for the operational delivery of ongoing initiatives such as Communities of Practice and programming.
Develop and maintain program timelines, workback schedules, run-of-show documents and other planning materials.
Coordinate virtual event platforms, technical requirements and rehearsals/tech checks.
Support live delivery of virtual, hybrid and in-person programs.
Manage scheduling, confirmations and preparation meetings.
Collect biographies, headshots, presentation materials and other required information.
Prepare and distribute speaker briefing materials.
Coordinate technical checks and speaker rehearsals.
Manage ongoing speaker communications and event-day logistics.
Event Planning & Logistics:
Support the operational planning and execution of IPAC's in-person events, including summits, networking events and special programs.
Coordinate room setups, signage, materials, shipping and other event requirements.
Prepare detailed event timelines and run sheets.
Provide in office event support.
Support the operational delivery of flagship events such as the National Public Service
Coordinate operational fulfillment of partnership benefits, including registrations, logos, materials, exhibitor requirements and other agreed deliverables.
Support partner participation in programs and events once agreements are confirmed.
Program Administration & Project Coordination:
Maintain program calendars, planning documents, trackers and shared files.
Support preparation of post-event reports, participation summaries and evaluation results.
Other duties as assigned by the Events Manager and the CEO.
Strong public relations skills – ability to work well with senior officials in the public and private sectors, and academia.
Proficiency in Microsoft Word, Excel, and Outlook; experience hosting webinars with Microsoft Teams is considered an asset.
Virtual office environment

📌 Student Events Program Coordinator (Montreal)
🏢 The Institute of Public Administration of Canada
📍 Montreal