ABOUT THE ROLE

This role is the backbone of our financial record-keeping: accounts receivable and payable, payroll, bank reconciliation and month-end support, alongside general office administration. It suits someone who takes pride in clean books, chases down discrepancies rather than letting them sit, and is comfortable working independently in a small, busy office.

KEY RESPONSIBILITIES

Bookkeeping & Accounting

- Maintain the general ledger and ensure all transactions are recorded accurately and on time.
- Process Accounts Receivable: issue customer invoices, apply payments and follow up on outstanding balances.
- Process Accounts Payable: match supplier invoices to purchase orders and receiving records, code and enter bills, and prepare payment runs for approval.
- Perform bank, credit card and account reconciliations.
- Prepare and remit HST, source deductions and other statutory filings.
- Support month-end and year-end close, including journal entries and account schedules.
- Prepare working papers and documentation for the external accountant.
- Assist with inventory costing and operational reporting as required.

Payroll

- Process employee payroll accurately and on schedule.
- Review and reconcile timesheets, overtime and vacation accruals.
- Maintain payroll records, process ROEs, new hire setup and rate changes.

Office Administration

- Answer incoming calls and emails professionally and direct them to the right person.
- Maintain organized digital and physical filing systems.
- Order and manage office supplies.
- Prepare correspondence, reports and documentation as required.
- Provide general administrative support to the General Manager.
- Other duties as assigned.





QUALIFICATIONS

- 1–2 years of hands-on bookkeeping experience, or equivalent experience, including A/R and A/P.
- Experience processing payroll in Canada, with working knowledge of Ontario employment standards and CRA remittance requirements.
- Proficiency with accounting software: QuickBooks, Odoo or a comparable ERP.
- Strong Microsoft Excel skills (formulas, lookups, pivot tables).
- Post-secondary education in accounting, business administration or a related field, or equivalent experience.
- Internationally trained accountants and bookkeepers are encouraged to apply.
- Experience in manufacturing, distribution, transportation or building materials is an asset.

SKILLS

- Exceptional attention to detail and accuracy with numbers.
- Discretion and sound judgment handling confidential payroll and financial information.
- Strong organizational and time management skills.
- Explicit written and verbal communication.
- Able to work independently, prioritize and meet deadlines.
- Problem-solver who investigates discrepancies rather than working around them.

WHAT YOU'LL DO EVERY DAY

- Keep the books current and accurate.
- Invoice customers and follow up on overdue accounts.
- Process supplier bills and prepare payments for approval.
- Reconcile accounts and flag anything that doesn't balance.
- Run payroll on schedule and keep records clean.
- Answer calls and emails and keep the office organized.

Pay: $20.00 per hour

Expected hours: 40.0 per week

Ability to commute/relocate

- Etobicoke, ON M8Z 2C4: reliably commute or plan to relocate before starting work (preferred)

Experience:
- Bookkeeping: 1 year (required)

Work Location: In person

📌 Accounting Bookkeeper and Office Administrator (Etobicoke)
🏢 Reston Pallet Solutions
📍 Etobicoke