Administrative Assistant (Accounts Payable, Payroll & Reception)

Trans-Ontario Express – Scarborough, ON

Position Details:

Full-time, Monday to Friday, 10:00 a.m. – 5:00 p.m.

About the Role:

We are looking for an organized, dependable Administrative Assistant to support our Accounts Payable and Payroll functions and to be the first point of contact at our front desk when necessary.

This is an excellent chance for someone looking to build experience in accounting support, payroll administration, and office operations within a fast-paced transportation environment. The successful candidate will work closely with management and the finance team and will have opportunities to take on additional responsibilities as the company grows.

Key Responsibilities:

Accounts Payable Support

- Audit and enter vendor invoices accurately and on time
- Match invoices to purchase orders, receipts, and delivery documents
- Prepare payment batches for review and approval
- Respond to vendor inquiries and reconcile vendor statements
- Maintain organized electronic and physical AP files
- Assist with month-end reporting and document requests as required

Payroll Support

- Collect, review, and enter employee hours and timesheets
- Assist with preparing bi-monthly payroll and verifying accuracy
- Track vacation, sick time, and other leave records
- Assist with payroll deductions, remittances, and year-end documentation (e.g., T4s, ROEs)
- Respond to employee payroll questions with professionalism and confidentiality
- Maintain accurate and confidential payroll records

Front Reception & Office Administration





- Greet visitors, drivers, and vendors in a professional and friendly manner
- Answer and direct incoming calls, and take accurate messages
- Receive and distribute mail, couriers, and deliveries
- Maintain organized electronic and physical filing systems
- Maintain and update company databases and spreadsheets
- Assist with office supplies and general office organization
- Prepare documents, reports, correspondence, and other administrative materials
- Perform other administrative duties as assigned

Desired Skills & Experience

- Previous experience in accounts payable, payroll, reception, or a related administrative role is an asset
- Post-secondary education in Accounting, Business Administration, Office Administration, or a related field is an asset
- Working knowledge of Ontario Employment Standards legislation and payroll practices is an asset
- Experience with accounting or payroll software (e.g., QuickBooks) is an asset
- Strong computer skills, particularly Microsoft Word and Excel
- Excellent organizational and time-management skills
- Strong attention to detail and a high level of accuracy with numbers
- Excellent verbal and written communication skills
- Professional and approachable front-desk presence
- Ability to handle confidential information with discretion
- Ability to work independently while supporting multiple departments
- Previous experience in transportation, logistics, or a fast-paced operational environment is an asset

Job Types: Full-time, Part-time, Internship, Contract

Pay: $20.00 per hour

Work Location: In person

📌 Administrative Assistant (Accounts Payable, Payroll & Reception) (Scarborough)
🏢 Trans-Ontario Express
📍 Scarborough