Are you a detail-oriented, organized professional who enjoys keeping an office running smoothly? Our client is seeking a reliable and proactive Office Administrator to support a variety of financial, human resources, and general administrative functions for a contract term in their Dartmouth office.

Key Responsibilities for the Job:

- Manage all aspects of payroll processing
- Categorize electronic receipts using cloud-based software
- Match and categorize banking transactions
- Complete monthly bank and credit card reconciliations
- Prepare accurate and timely client invoices
- Monitor, track, report on, and manage accounts receivable
- Process vendor invoices, employee expenses, and CRA payments
- Coordinate employee benefits administration
- Assist with employee onboarding and offboarding
- Manage office supplies, including ordering, restocking, and inventory
- Coordinate office meetings, events, and lunch-and-learn sessions
- Serve as the Health and Safety Representative, maintaining safety documentation and overseeing audits and inspections
- Oversee general administrative functions to support overall business efficiency

Experience & Attributes for Success:

- Previous Office Administration experience, ideally within a versatile role involving accounting support
- Proven QuickBooks experience, with a strong understanding of financial transactions and bookkeeping practices
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Exceptional attention to detail, organizational skills, and the ability to prioritize competing demands
- Ability to work independently, manage time effectively, and take initiative
- Strong problem-solving skills and a practical, solutions-oriented approach




- Excellent written and verbal communication skills
- A proactive, dependable approach with a commitment to accuracy and efficiency

If interested in this chance, please apply online by clicking the Apply Now button.

To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Josephine Dalrymple, Recruitment Consultant at [email protected].

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.

📌 Office Administrator (Dartmouth)
🏢 Accounting Staffing And Administrative Staffing
📍 Dartmouth