The Administrator provides accurate, timely, and qualified administrative support to B&R; Eckel’s transportation operations. The position coordinates office activities, maintains records and documentation, supports customer and vendor communication, and assists Management, Operations, Dispatch, Safety, Finance, Human Resources, drivers, and field personnel. The Administrator contributes to efficient daily operations by protecting confidential information, maintaining reliable business records, and ensuring administrative requirements are completed consistently.

About B&R; Eckel’s Transport

B&R; Eckel’s is a Canadian transportation company with terminals in Bonnyville, Lloydminster, and Nisku. Since 1965, our experienced team has delivered dependable service for a wide range of transportation needs.

We value our employees and provide the tools, training, and workplace support they need to succeed. We are currently seeking an Administrator to join our Nisku team, reporting to the Vice President & General Manager / Business Unit Manager.

Key Accountabilities

- Provide day-to-day administrative support to Management, Operations, Dispatch, Safety, Finance, Human Resources, and other departments as assigned.
- Prepare, edit, format, distribute, and file correspondence, reports, forms, spreadsheets, presentations, meeting materials, and other business documents.
- Answer and direct telephone calls, emails, visitors, and general inquiries promptly and professionally.
- Coordinate incoming and outgoing mail, courier shipments, office supplies, equipment service, and other routine office requirements.
- Assist with meetings, training sessions, employee communications, special projects, and business initiatives.

2. Transportation Documentation and Record Control

- Maintain organized electronic and physical records for customers, vendors, employees, drivers, vehicles, equipment, shipments, and operations as assigned.
- Collect, review, enter, scan, distribute, and retain bills of lading, proof of delivery documents, trip documents, permits, work orders, inspection records, and other transportation records.
- Check documents for completeness, accuracy, required signatures, and supporting information; follow up on missing or unclear items.
- Apply company naming, filing, retention, confidentiality, and document-control requirements.
- Support compliance, audit, insurance, customer, and regulatory information requests by locating and assembling records.

3. Customer, Driver, and Vendor Support

- Communicate professionally with customers, drivers, owner-operators, vendors, contractors, and internal personnel.
- Provide approved information and route operational, billing,



safety, maintenance, payroll, or service questions to the appropriate person.
- Assist with customer setup, vendor documentation, service records, shipment status requests, proof of delivery, and general follow-up.
- Maintain accurate contact information, service notes, and supporting records in approved company systems.
- Escalate unresolved, urgent, confidential, or sensitive matters promptly.

4. Data Entry, Reporting, and Financial Administration

- Enter and maintain accurate information in approved transportation, accounting, payroll, safety, maintenance, customer relationship, and document-management systems.
- Prepare recurring and ad hoc reports, trackers, summaries, and reconciliations for Management.
- Assist with purchase orders, invoices, accounts payable, accounts receivable, payroll information, expense documentation, and customer billing support as assigned.
- Identify and report discrepancies, duplicate records, missing documents, unusual charges, or incomplete information.
- Maintain confidentiality of employee, payroll, pricing, customer, financial, and commercially sensitive information.

5. Safety, Compliance, and Team Support

- Follow company policies, safe work procedures, privacy requirements, and applicable federal and provincial requirements.
- Assist with orientations, training records, certifications, incident documentation, corrective-action tracking, and safety meeting records as assigned.
- Report hazards, incidents, near misses, injuries, environmental concerns, security concerns, and unsafe conditions promptly.
- Work cooperatively with terminal and corporate personnel to meet service, compliance, and operational priorities.
- Complete other duties reasonably assigned by Management.

Performance Expectations

- Accurate and timely data entry, reports, correspondence, and document processing.
- Complete, organized, secure, and readily retrievable business records.
- Professional and responsive service to employees, drivers, customers, vendors, and visitors.
- Prompt follow-up on missing information, discrepancies, commitments, and assigned action items.
- Consistent protection of confidential, personal, financial, pricing, and commercially sensitive information.
- Effective prioritization of changing workloads, deadlines,



and operational demands.
- Reliable attendance, punctuality, accountability, and teamwork.
- Complete any other tasks required by management.

Qualifications

- Education : High school diploma or equivalent is required. Post-secondary education in office administration, business administration, accounting, or a related field is considered an asset.
- Experience : Two or more years of administrative or office experience is preferred. Experience in transportation, logistics, oilfield services, construction, or an industrial environment is considered an asset.
- Technology : Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint. Experience with transportation, accounting, payroll, safety, maintenance, or document-management systems is considered an asset.
- Core skills : Strong organization, accuracy, written and verbal communication, customer service, problem-solving, time management, discretion, and follow-through.
- Other requirements : Ability to manage competing priorities, work independently, collaborate across departments, and maintain confidentiality.

Working Conditions and Physical Requirements

- Work is primarily performed in an office environment with regular use of a computer, telephone, printer, and filing systems.
- Prolonged sitting, keyboarding, reading, document handling, and telephone communication are required.
- Occasional standing, walking, bending, reaching, and lifting or carrying office materials up to 25 lb may be required.
- Occasional work in terminals, shops, warehouses, yards, or customer locations may involve vehicle traffic, noise, dust, uneven surfaces, and changing weather conditions; required personal protective equipment must be worn.
- Occasional overtime or schedule flexibility may be required to support operational deadlines.
- The employee must be able to safely perform the essential duties of the position, with reasonable accommodation available in accordance with applicable requirements and company policy.

This posting summarizes the principal responsibilities of the position. It is not an exhaustive list of every duty that may be required, and it is not an employment contract. Duties, priorities, reporting relationships, locations, and work assignments may be adjusted to meet business requirements.

Vice President & General Manager / Business Unit Manager

Employment

Full-time

B&R; Eckel’s is committed to building a diverse, inclusive, and respectful workplace. Qualified applicants are encouraged to apply even if their experience does not perfectly match every part of the posting.

#J-18808-Ljbffr

📌 Administrator (Nisku)
🏢 B&R Eckel's Transport
📍 Nisku