Role Overview The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires solid organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.
Key Responsibilities Opportunity Monitoring & Tracking: Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
Maintain and update the OSP proposal tracker, including addenda updates
Maintain and update various OSP information systems Partner & Architect Coordination Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
Create and maintain the Client/Architect Requirements sheet for each proposal Proposal Support Assist in preparing draft fee letters and follow up with Discipline
Support CV maintenance and updates
Support project description updates Provide general administrative coordination and documentation support throughout the proposal lifecycle Technical Proficiency: Advanced knowledge of Microsoft Office
SharePoint
AI usage
Adobe
Proposal/document automation software
2-4 years experience in proposal coordination, administration or a related role
Experience Supporting RFP, RFQ or proposal submissions Soft Skills: Exceptional attention to detail