TheProject Administratoris responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

• Inputs project information into databases and completes project set up process

Project Tracking and Documentation

• Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.


• Monitors project progress and timelines and prepares status reports to assist with timely project delivery.


• Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.


• Executes the purchase order process.


• Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

• Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.


• Reviews and communicates risks to Project Managers.

Project Close Out Administration

• Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.


• Ensures receipt of all invoices. Follows up with vendors where required.
  
  
  
  Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.


• Reviews and reconciles actual project expenses against cost estimates.


• Other duties as assigned.

KNOWLEDGE AND SKILLS

• Community college diploma


• 1 to 3 years of project administration or administrative work experience


• Strong administrative and organizational skills


• Ability to provide project administration support


• Ability to maintain accurate data


• Strong attention to detail and data accuracy


• Ability to extract and compile data into reports


• Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up


• Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn current applications

Licenses and/or Professional Accreditation

• Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.