Greet employees, visitors, and vendors, directing them as appropriate
Manage incoming calls, messages, and general inquiries
Maintain a professional, organized, and welcoming front desk and office environment
Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations
Coordinate meeting room bookings, setup, and readiness
Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized
Support day-to-day office flow and maintain common areas
Log and follow up on building-related requests with the Facilities team
Assist with workspace setup for current hires and internal moves

Administrative Support
Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)
Support preparation and submission of leadership expenses through the company’s expense system
Assist with petty cash tracking and basic reconciliation
Coordinate incoming and outgoing mail, including internal distribution between buildings

Employee Experience & Corporate Activities
Support onboarding logistics at the site level (workspace setup, coordination)




Coordinate CEO/current hire welcome meeting logistics and invitations
Maintain and update digital signage (e.g., recent hires, announcements, headshots)
Support the Office Manager with Corporate events

Systems & Access
Maintain and update building access (e.g., access cards, guest passes)
Support office security processes in coordination with Facilities and IT
Maintain accurate records related to access and security systems

Other duties as required

Your Impact Through Innovation
Greet employees, visitors, and vendors, directing them as appropriate
Manage incoming calls, messages, and general inquiries
Maintain a professional, organized, and welcoming front desk and office environment
Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations
Coordinate meeting room bookings, setup, and readiness
Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized
Support day-to-day office flow and maintain common areas

📌 Senior Office Administrator Mississauga
🏢 Baylis Medical Technologies
📍 Mississauga