Are you a detail-oriented, organized professional who enjoys keeping an office running smoothly? Our client is seeking a reliable and proactive Office Administrator to support a variety of financial, human resources, and general administrative functions for a contract term in their Dartmouth office.

Key Responsibilities for the Job:

Manage all aspects of payroll processing

Categorize electronic receipts using cloud-based software

Match and categorize banking transactions

Complete monthly bank and credit card reconciliations

Prepare accurate and timely client invoices

Monitor, track, report on, and manage accounts receivable

Process vendor invoices, employee expenses, and CRA payments

Coordinate employee benefits administration

Assist with employee onboarding and offboarding

Manage office supplies, including ordering, restocking, and inventory

Coordinate office meetings, events, and lunch-and-learn sessions

Serve as the Health and Safety Representative, maintaining safety documentation and overseeing audits and inspections

Oversee general administrative functions to support overall business efficiency

Experience & Attributes for Success:

Previous Office Administration experience, ideally within a versatile role involving accounting support

Proven QuickBooks experience, with a strong understanding of financial transactions and bookkeeping practices

Proficiency in Microsoft Office, including Word, Excel,



PowerPoint, and Outlook

Exceptional attention to detail, organizational skills, and the ability to prioritize competing demands

Ability to work independently, manage time effectively, and take initiative

Robust problem-solving skills and a practical, solutions-oriented approach

Excellent written and verbal communication skills

A proactive, dependable approach with a commitment to accuracy and efficiency

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic. We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons. Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.

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📌 Office Administrator (Nova Scotia)
🏢 Accountant Staffing
📍 Nova Scotia