We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our growing real estate team. This role is ideal for someone with robust reconciliation skills, real estate experience, and the ability to thrive in a fast-paced, evolving environment.
Process and review vendor invoices accurately, ensuring proper coding, approvals, and timely recording
Manage high-volume AP activities across multiple entities and properties, ensuring deadlines are met
Prepare and support AP payment runs, including processing EFT payments.
Perform vendor statement and intercompany (AP/AR) reconciliations, investigate variances, and resolve discrepancies
Review and match bank transactions in NetSuite, investigate unmatched items, and support monthly bank reconciliations
Assist with month-end close, including accruals, AP-related journal entries, and expense cut-off accuracy
Maintain vendor records and ensure compliance with company policies and documentation requirements
Support tenant recovery processes and review lease terms to validate expense allocations
Collaborate with internal teams (property management, accounting)
to ensure accuracy and completeness of expenses
Support audits and provide documentation as required
What We’re Looking For
Highly organized with the ability to track recurring payments across multiple entities to ensure timely payments
Ability to identify issues and propose solutions, not just process transactions
Comfortable working in a dynamic environment with changing priorities
Someone who takes ownership of their work and follows through
Qualifications
4+ years of Accounts Payable experience (real estate or property management preferred)
Proficiency in accounting systems (NetSuite experience is an asset)
Robust reconciliation and problem-solving skills
Experience working with multiple entities and high transaction volumes
Ability to prioritize and manage competing deadlines
Adaptable, proactive, and eager to learn new processes and systems
Solid communication skills and a team-oriented mindset
This position is a new role within the organization.