Where everyone’s friendly and helps each other out? Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.
As an Administrative Assistant your responsibilities will include:
Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery
Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
E-filing tax returns to CRA to meet filing deadlines
Communicating with clients when needed, to facilitate the signing of their tax return
Participating in training to stay current with changes in software and processes
Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
Preparing and editing correspondence, reports, proposals, and other documents
Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
Providing reception support as required




Performing general administrative duties including, but not limited to, answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
Think you’ve got what it takes to be an Administrative Assistant? Minimum 1 year of administrative experience in a busy skilled environment
Advanced proficiency in Microsoft Office Suite with strong word processing skills
Experience with CRM tool is considered an asset
Strong attention to detail and ability to produce of high-quality, technical work consistently
Availability to work overtime as required during peak tax filing seasons, particularly February, March, April, and June and other times based on business needs
Knowledge of accounting industry is considered an asset, on-the-job training is provided
At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you . Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors— your background, your skills, and how your contributions align with internal equity . To help start the conversation, the current salary range for this role is $43,000–$58,000 in Courtenay. If the role is available in other locations, the range may differ to reflect local market factors.
~ This role is required to be onsite, in-office five days each week.

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants.

📌 Administrative assistant at the reception (Courtenay)
🏢 Doane Grant Thornton
📍 Courtenay