Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. Proposal Manager
Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We help our clients achieve their goals and imagine current possibilities. Whatever your aspirations, Vialto can help you find your way.
As a Proposal Manager, you will take ownership of developing, managing, and delivering high-quality client proposals across strategic and competitive pursuits. You will serve as the project manager, content developer, and quality controller; This role requires a balance of project management, persuasive writing, and collaboration with subject matter experts (SMEs), delivery leaders, and commercial teams. Host daily or scheduled check-ins with stakeholders (Sales, Delivery, Commercial) to align on value proposition, win themes, and content responsibilities.
Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets.
Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards.




Coordinate visuals and design assets (if needed), including timelines, team structures, and solution illustrations.
Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics.
Develop pitch decks and support presentation teams with orals coaching.
Participate in lessons-learned reviews post-submission and contribute to proposal process improvements.
Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQ responses.
Support compliance and governance checks, including pricing attachments, contract schedules, or terms review (in collaboration with legal or deal desk).
Occasionally, coach or mentor junior proposal writers or freelancers on structure, tone, and timelines.
Strong project management and coordination skills; Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
Experience using tools like Loopio, Responsive, and SharePoint.
Driven by continuous improvement, storytelling, and professional pride in the quality of work.
Build deep expertise in proposal strategy, writing, and commercial storytelling.
Opportunities for advancement into senior pursuits, bid strategy, or commercial operations roles.
This is a regular, full-time role.
This is a remote role.
S. and $95-$115K CAD. Individual salaries are based on education, geographic location, and alignment to the market data.

📌 Grants Officer - Remote (Ottawa)
🏢 Vialto
📍 Ottawa