Introduction
The Jim Pattison Auto Group is seeking a reliable, organized, and personable Administrative Assistant to join our team at the Jim Pattison Subaru South Body Shop. As the first point of contact for our guests, you will create a warm and professional first impression while also supporting the dealership’s administrative and accounting functions.

The ideal candidate is dependable, an excellent multitasker, and comfortable balancing front desk responsibilities with accurate, detail-oriented office work. Absolute confidentiality of all information is required.

Schedule: This is a full time position. Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Reports to: Office Manager

About Us
The Jim Pattison Auto Group, a division of the Jim Pattison Group, was established in 1961 when Jimmy Pattison acquired a GM franchise. Today, the organization operates 28 locations across Western Canada, representing 16 automotive brands.

Customer satisfaction is our top priority, and it is made possible by the dedication of our employees. Learn more about us here: https://www.jpautogroup.com/dealership/about.htm

A Day in the Life

Greet guests and create a friendly, professional first impression

Answer, screen, and direct incoming calls, and respond to general inquiries

Keep the reception area clean, organized, and welcoming

Manage incoming and outgoing mail and correspondence

Verify and process invoices and obtain the required payment approvals

Reconcile statements of account against the ledger and ensure payments are made within dealership timelines

Assist with the monthly closing of accounts and prepare account analyses

Prepare daily deposits and complete the deposit spreadsheet





Follow up on outstanding accounts and manage collections as needed

Record sales transactions in the accounting records

Reconcile administration department records with those of the sales department

Keep reports current and in line with dealership accounting standards

Maintain strict confidentiality of company and customer information

Perform other duties as assigned

What We’re Looking For

Reliable, punctual, and dependable

Excellent multitasking skills, with the ability to stay organized and meet deadlines

AR and AP experience is required

Previous reception or administrative experience is an asset

Dealership experience is an asset

Strong proficiency in Microsoft Office (Word, Excel, Outlook)

Strong data entry skills with a high degree of accuracy

Detail-oriented and precise in all work and communication

Excellent customer service skills with a positive, courteous phone manner

Strong verbal and written communication skills

Ability to interact professionally with coworkers and guests

Ability to work both independently and as part of a team

What We Offer

Competitive wages

Comprehensive benefits package, including health, dental, and insurance

Opportunities for growth and development, from customer service to administration

Access to exclusive corporate discount programs

Recognition and rewards programs

Great colleagues and a positive, supportive work environment

We are an equal opportunity employer and are committed to creating an inclusive and accessible workplace. We welcome applicants from all backgrounds and experiences. If you require any accommodations during the recruitment process, please contact us at [email protected].

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📌 Admin Assistant - Subaru South Body Shop (Manitoba)
🏢 Tribe513
📍 Manitoba