Job Description : Our client in Edmonton is looking for a Junior Administrative Assistant!
Must Have Primary Skills : High school diploma or equivalent.Minimum 2 years of administrative experience.
Strong proficiency in Microsoft Office, particularly Word and Excel.
Experience with administrative support, document preparation, formatting, filing, and records management.
Strong organizational and time-management skills, with the ability to prioritize high volumes of work under tight deadlines.
Robust written and verbal communication skills, including preparing correspondence, memos, and written responses.
High attention to detail and accuracy in data entry, document formatting, and record tracking.
Ability to work independently, follow general instructions, take initiative, and follow through on assigned tasks.
Must be able to work onsite five days per week in Edmonton, Alberta.
Nice To Have Secondary Skills : Experience in a government or public-sector administrative environment.
Familiarity with government administrative policies, ministry procedures, and document style guides.
Experience processing invoices, expense claims, or financial documents.
Experience with records management systems and maintaining physical and electronic files.
Familiarity with financial or government systems such as 1GX and ARTS.
Knowledge of records retention, information management, and privacy requirements, including ATIA and POPA.
Experience coordinating meetings, booking rooms, organizing events, and managing calendars.
Experience handling inquiries, directing requests,



and coordinating with internal departments and external stakeholders.Experience supporting executives, branch managers, or administrative teams.
Proven Experience In : Use ARTS to assign, track, monitor, and process Action Requests in accordance with ministry requirements.
Maintain grant-related Action Requests and ensure timely follow-up.
Respond to inquiries and direct requests to the appropriate departments or contacts.
Draft written responses and correspondence based on general instructions.
Prepare invoices for review and approval and process invoices through 1GX.
Maintain accurate physical and electronic invoice, claim, and branch records.
Organize and maintain branch files using government records management systems and standards.
Proofread, format, and prepare Word documents, memos, and other administrative materials.
Track records, requests, and activities using Excel.
Copy, scan, fax, file, and manage physical and digital documents.
Coordinate meetings, book rooms, and assist with event organization.
Answer telephone calls and emails and provide administrative support to staff and stakeholders.
Prioritize multiple tasks, monitor deadlines, and support branch operational priorities.
Handle information appropriately in accordance with applicable privacy, security, and records management requirements.
Skills Operating Systems Experience In at least 5 years of experience with/in office admin

Databases Experience In at least 5 years of experience with/in Database Administration

Industry experience required: Government

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📌 Administrative Assistant - Junior (Alberta)
🏢 FinneyTaylor Consulting Group
📍 Alberta