The HR Specialist provides advanced support across key human resources functions, including recruitment, onboarding, employee relations, HR policy administration, benefits, HRIS management, and compliance. This role acts as a subject‑matter resource for employees and managers, ensuring consistent application of HR practices and contributing to a positive, compliant, and efficient workplace.

Key Responsibilities
1. Recruitment & Onboarding

Lead full‑cycle recruitment for assigned roles (job postings, screening, interviews, offers)

Partner with hiring managers to define job requirements and selection criteria

Conduct reference checks and coordinate background verifications

Prepare offer letters and onboarding packages

Facilitate current hire orientation and ensure completion of all required documentation

Maintain accurate and compliant employee files

2. Employee Relations & Support

Serve as a first point of contact for employee inquiries regarding policies, benefits, and HR processes

Support managers with performance management, coaching, and conflict resolution

Assist in investigations related to workplace concerns, attendance, or policy violations

Promote positive employee engagement and support HR initiatives

3. HR Administration & Compliance

Ensure HR practices comply with provincial and federal employment legislation

Maintain and update HR policies, procedures, and employee handbooks

Track probation periods, contract renewals, and other HR deadlines

Prepare employment letters (confirmation, promotion, disciplinary, etc.)





Support internal and external audits

4. Benefits & Compensation

Administer employee benefits enrollment, changes, and terminations

Respond to employee questions regarding benefits, leaves, and eligibility

Support compensation reviews and job evaluation processes

Coordinate disability claims, return‑to‑work plans, and leave management

5. HRIS & Reporting

Maintain accurate employee data in the HRIS

Generate HR reports (headcount, turnover, absenteeism, training compliance)

Support HRMS troubleshooting and elevate technical issues when needed

Identify opportunities to improve HR processes and data accuracy
Qualifications

Diploma or degree in Human Resources, Business Administration, or related field

3–5 years of progressive HR experience

CHRP designation (completed or in progress) is an asset

Strong knowledge of provincial employment standards (e.g., Quebec, Ontario)

Experience with HRIS systems and MS Office Suite

Skills & Competencies

Strong communication and interpersonal skills

Ability to handle confidential information with discretion

Solid understanding of HR best practices and legislation

Problem‑solving and conflict‑resolution abilities

High attention to detail and organizational skills

Ability to work independently and manage multiple priorities

Attitudes & Work Style

Professional, approachable, and employee‑focused

Proactive and solution‑oriented

Comfortable working in a fast‑paced environment

Collaborative team player

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📌 HR Specialist (Quebec City)
🏢 Champlain College Saint-Lambert
📍 Quebec City