Role Description As a Proposal Coordinator, you will work closely with proposal managers to prepare responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Qualifications (RFQs).
Key Responsibilities Administrative Support
Review and suggest improvements to sales documents (proposals, letters, presentations, etc.)
Assemble and format documents for proposals and tenders
Maintain the proposal team’s intranet (Dynamics O365 and SharePoint)
Organize and update electronic and paper filing systems for sales documentation and templates
Proposal Coordination
Download and translate proposal documents as needed using translation tools
Assist in drafting responses tailored to each market (summary, language, requirements)
Prepare corporate and administrative sections of proposals
Conduct detailed research to support proposal content
Manage certain RFI and RFQ responses with guidance from proposal managers
Prepare proposals for existing clients using pre-defined templates
Occasionally draft maintenance renewal letters
Qualifications College or university degree in a relevant field
3–5 years of related experience
Strong planning, organizational, and attention-to-detail skills
Ability to manage multiple tasks under tight deadlines
Customer-focused mindset (internal and external)




Excellent writing skills in French and English (regular English writing required)
High level of autonomy and initiative
Proficiency in Microsoft Office
Familiarity with proposal tools such as Responsive.io or Loopio (asset)
Fluency in French and English; additional languages are an asset
Advantages Flexible working hours, including remote work for a balanced life.
Team activities and annual traditions that we take pride in
Everyday support: Employee assistance program, telemedicine and mental health support.
Training and professional development opportunities to grow, learn and discover your way forward.
Employment Conditions In accordance with the standards and regulatory requirements to which GIRO adheres, all positions—whether permanent, fixed-term, or internship—are subject to a criminal background check. Positions that involve access to financial data are also subject to a credit check. All verifications are conducted in accordance with GIRO’s established procedures.
Employment Conditions: Candidates must be legally authorized to work in the selected country at the time an offer of employment is made. It is the sole responsibility of candidates to obtain any required work permits, visas, or other authorizations prior to their start date. The masculine form is used solely to simplify the text.

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📌 Proposal Coordinator (Quebec City)
🏢 GIRO Inc. / Le Groupe en informatique et recherche opérationnelle
📍 Quebec City