Position SummaryThe Accounts Receivable Administrator is responsible for the accurate and timely preparation of invoices, application of customer payments, and maintenance of accounts receivable records. This role supports the day-to-day AR function by monitoring account balances, resolving discrepancies, and ensuring effective communication with customers and internal stakeholders. The position plays a key role in maintaining data integrity, supporting collections efforts, and ensuring compliance with company policies and procedures.Basic Employee ResponsibilitiesEvery Q2 Artificial Lift Services employee is expected to conduct themselves in a professional manner.Leading by example by following established Quality, Health and Safety policies & procedures.Showing respect and pride for facilities and equipment.Being responsible – on time for work and taking breaks during designated times.Carrying out other tasks from time to time as assigned by a supervisor or request for assistance as needed.Position Specific ResponsibilitiesEnsure timely and accurate preparation and processing of daily invoicesReview billing data for accuracy, completeness, and compliance with customer requirements prior to invoicingSubmit invoices through customer portals and third-party platforms in accordance with client specificationsTrack and follow up on submitted invoices to ensure successful delivery and acceptanceReconcile customer remittances and apply payments accurately on a daily basisInvestigate and resolve discrepancies between payments received and invoices issuedMonitor customer accounts to identify outstanding balances and aging trendsFollow up on overdue accounts in a professional and timely manner to support collections effortsCommunicate with customers to resolve discrepancies, short payments, or billing issuesRespond to internal and external inquiries related to invoices, payments,



and account statusBuild and maintain positive working relationships with customersPerform regular account reconciliations to ensure accuracy and completeness of recordsMaintain organized and up-to-date documentation of invoicing, payments, and correspondenceEnsure all records are audit-ready and compliant with company policiesCollaborate with internal departments (Operations, Sales, Payroll, etc.) to resolve billing inquiriesSupport cross-functional communication to ensure accurate and timely billing informationAssist with month-end and year-end close activities, including reporting and reconciliationsPrepare and review accounts receivable reports, including aging summariesIdentify and recommend opportunities to improve efficiency within accounts receivable processesSupport implementation of process improvements, tools, or system enhancementsAdhere to company policies, procedures, and internal controlsRequired Minimum QualificationsBusiness Administration Diploma, Accounting Certificate, or equivalent combination of education and experience is considered an assetPrevious experience in an accounts receivable, accounting, or finance-related role is preferredExperience working with ERP systems is considered an assetStrong attention to detail with a high level of accuracy in data entry and reconciliationAbility to manage high volumes of transactions in a fast-paced environmentProficiency with Microsoft Office, particularly ExcelStrong communication and interpersonal skills, with the ability to interact professionally with customers and internal stakeholdersExcellent organizational and time management skillsSelf-motivated with demonstrated initiative and problem-solving abilityPhysical DemandsProlonged periods of sitting at a desk and working on a computerFrequent use of hands and fingers for typing, data entry, and operating office equipmentAbility to focus on detailed work for extended periods of timeOccasional standing, walking, or light movement within an office environmentMay be required to lift and carry light office materials (up to 10 lbs) such as files or documentsVisual acuity required for reading screens, reviewing documents, and performing data entry with accuracyAbility to manage tasks in a rapid-paced environment with frequent interruptions#INDCAN

📌 Accounts Receivable Administrator (Burnstick Lake)
🏢 Q2 Artificial Lift Services
📍 Burnstick Lake