Title: Senior Executive Assistant (Resource Team)The Senior Executive Assistant is a key position in the organization that provides support to the Resource Team. The nature of support is diverse ranging from administrative coordination to operations and communications. This position deals with confidential materials and requires effective management of a high volume of information both internally and externally, as well as the ability to manage additional projects, as assigned.If you love being part of a collaborative team, are enthusiastic about being detail-oriented and are eager to build a career this is your opportunity. This is an in-person, in-office position, Monday to Friday.Reports to: Director Policy, Legislation and StrategyKey Accountabilities:Service ExcellenceMaintain robust partnerships with campuses and external partners to foster high levels of engagement and collaborationProactively finds solutions, and anticipates what is neededReflects a positive attitude, providing courteous, timely and efficient serviceValues diversity and facilitates equity, inclusion and belongingEnsures security and safety protocols are followed to mitigate risk of breach of conduct or privacyAdministrationProvide administrative support (including coordinating calendars, meeting set-up, lunches) for the Resource Team office (including the President & Chief Executive Officer)Prepare materials for internal and external meetings (including agendas and back-up materials)Manage confidential informationMaintain contact listings to ensure distribution of relevant material to each audienceInformation technology support for general platformsEvent Coordination and DeliversCoordinate events (including large meetings, information sessions,



recognition events and annual general meetings)Preparation of space and refreshments (including working with external venues and catering services)Ability to set-up and navigate available technology for meetings and eventsCommunicationsResponsible for coordinating correspondence on own initiative and as instructedAbility to prepare, develop and format outgoing communication materials and documents according to communication standards, policies, protocols and accessibility standards (AODA) (including newsletters, digital updates)Coordinates timelines across creative, quality control and production to keep projects moving smoothly and on scheduleWorks with Resource Team to understand objectives, timelines, budgets and operational requirementsInformation TechnologyPrimary contact for multiple websites and social media platforms (including content contributions and updates)Keen interest in information technology and artificial intelligence (including a curiosity for exploring and mastering new software platforms and tools)Proactive in staying ahead of emerging trends and advancements to drive innovation and efficiencyQualifications:The following are essential to the success of this position.EducationUniversity degree or equivalent education and related experienceExperienceFive years' experience in administrative and/or communications capacityThree years' experience with information technologyAbility to demonstrate extensive coordination of eventsAbility to demonstrate experience in the communication of ideas and information in a clear, concise fashion both verbally and in writingAbility to work independently and thrive in a fast-paced environmentAbility to work with a high degree of discretionary judgementAbility to shift priorities and manage concurrent projects under tight timelinesKnowledge of senior housing and long term care is an assetSkillsServe with dignity and respectSupport innovation and continuous improvementAbility to find workable solutionsAbility to provide effective service in French (proficient in conversational French for activities of daily living) is considered an asset.Salary Range: $75,000 to $85,000

📌 Senior Executive Assistant (Kitchener)
🏢 MedMatch Recruitment
📍 Kitchener