Administrative Assistant (L5)Kelowna Area Office, BC General Employees' Union (BCGEU)Job ID: P0129Job SummaryReporting to the Director and Associate Director, the Administrative Assistant will provide comprehensive administrative support for staff representatives in the Kelowna Area Office, performing document processing, financial tracking, and coordination of office activities. The role requires a high level of independent decision‑making and organization, with an emphasis on efficiently managing daily operations and supporting the union’s objectives.Key ResponsibilitiesDocument Processing & Deadline ManagementProcess various documents including collective agreements, meeting notices, bargaining bulletins, grievance letters, and general correspondence.Calculate and track deadlines for grievances, notices to bargain, appeals, and expedited arbitrations.Maintain accurate records and filing systems for grievances, appeals, and other key documents.Make independent decisions regarding priorities, balancing deadlines and resources without needing direct supervision.Balance and maintain petty cash fund, make purchases, and issue cheques from the imprest account.Reconcile monthly bank statements and calculate chargebacks to components/locals.Assist with administrative support for accounting and payroll tasks as needed.Coordinate, prepare, and distribute materials for strike/ratification votes, elections, and other union events.Assist component/local executives with organizing events such as banquets and union observer arrangements.Schedule appointments and arrange travel and accommodation for union events or staff travel needs.Communication & Visitor SupportRespond to telephone inquiries and welcome visitors such as union members, staff representatives, senior labour and management personnel, and Provincial Executive members.Ensure that the office runs smoothly on a day‑to‑day basis,



directly impacting the effectiveness and efficiency of union operations.Maintain qualified communication and direct inquiries to appropriate individuals in a timely manner.Manage appointments and ensure smooth scheduling for staff and executives.General Administrative SupportMaintain organized filing systems for various records, including grievances, appeals, and local/component/steward information.Provide support for a wide range of administrative tasks to ensure effective operations.Resolve administrative challenges and implement solutions in a timely and effective manner with minimal supervision.Qualifications2‑4 years of administrative experience in a similar role.High school graduation, supplemented by administrative training or relevant coursework.Proficient in Microsoft Word and Excel (intermediate to advanced skills).Experience with database management and financial software.Strong attention to detail with the ability to organize and prioritize tasks efficiently.Ability to work independently with minimal supervision and as part of a collaborative team.Knowledge, Skills, & AbilitiesExcellent organizational skills and the ability to manage multiple tasks simultaneously.Strong financial and administrative skills, with the ability to process and track budgetary matters.Experience in managing and coordinating events, meetings, and travel logistics.Ability to handle confidential and sensitive information with professionalism and discretion.Exceptional problem‑solving and time‑management skills.Ability to assess situations, make decisions, and handle tasks autonomously with minimal guidance.Salary$39.15 – $42.55 per hourEmployment Equity StatementThe BCGEU supports employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.BCGEU Headquarters is on the unceded and shared traditional territory of the xʷməθkʷəy̓əm (Musqueam), Skxwú7mesh (Squamish) & Səlí̓ lwətaʔ (Tsleil‑Waututh) peoples.#J-18808-Ljbffr

📌 Administrative Assistant - C$39.1 - C$42.5 An Hour (Winnipeg)
🏢 General Employees' Union
📍 Winnipeg