Residential Plumbing & HVAC Administrative AssistantAbout the RoleOur plumbing and HVAC departments depend on good coordination, and we need a full-time Administrative Assistant to keep things moving. You'll be the link between our office, our field teams, and the clients, vendors and contractors we work with every day. If you like a busy workload, and a well-organized job file, this role is for you.What You'll Be DoingAnswering phones, replying to emails and handling day-to-day correspondence for the plumbing and HVAC departmentOpening and managing job files from start to finish, including issuing purchase orders and preparing invoicesApplying for and tracking city permitsWorking with suppliers, vendors and subcontractors so materials and services arrive when they're neededBooking appointments, answering client questions and following up on service requestsKeeping project, client and inventory records,
databases and spreadsheets accurate and currentEntering large amounts of data quickly and accuratelyWhat You BringAt least 3 years in an administrative roleAt least 1 year of administrative work in plumbing or HVAC, and a working understanding of the industryConfidence using Excel, Word and OutlookA detail-oriented approach and strong organizational habitsExperience using WhatsApp MessengerStarting wage of $25–$27/hour, depending on experienceHealth and dental coverageRRSP with employer matchingWho We AreWiehler Mechanical Ltd. has provided plumbing and HVAC services across Calgary for more than 40 years. Our reputation rests on professional, secure, high-quality work, and we put the same care into our team. You'll work alongside experienced tradespeople and office staff who are happy to share what they know, in a workplace where everyone is respected and included.