A growing marine service company with a strong reputation for quality, reliability, and attention to detail. As their business continues to grow, they are looking for an experienced Payroll & Office Administration Coordinator to support the administrative and financial functions that keep our team and business running smoothly. This role works closely with management, employees, customers, suppliers, and external service providers to ensure payroll, financial administration, records, compliance, and office functions are handled accurately and on time.The OpportunityThe Payroll & Office Administration Coordinator will coordinate day-to-day payroll, financial, and administrative functions that support the business. This role is ideal for someone who is organized, detail-oriented, proactive, and dependable. Responsibilities include payroll, accounts payable and receivable, invoices and payments, financial documentation, vendor coordination, and employee administration. You'll also work with external accounting, IT, insurance, and other service providers. This is a varied role that requires strong organization, confidentiality, attention to detail, and the ability to manage priorities and follow through. They are looking for someone who takes initiative, works well independently, and helps keep things organized and moving forward.Financial CoordinationResponsible for accounts payable and accounts receivableReview and process payroll, remittance and data submissionProvide customer service and communication related to accounts payable and receivableSubmit and monitor invoices, payments,



and financial reportingPrepare and organize financial documentation for external accountantsPrepare documentation for year end submissions to accountantsFollow up on outstanding invoices and assist with general financial administrationOperations & AdministrationCoordinate day-to-day office operations and general administrative functionsManage relationships with vendors, including utilities, telecommunications, service providers, and parts suppliersOrder approved office supplies and coordinate internal requestsSupport internal communication, documentation, and administrative processesMaintain organized business records and documentationSystems & TechnologySupport act as the primary internal contact for the external IT service providerMaintain organized digital filing systems, including SharePoint and OneDriveHelp ensure business information and documents are easy to access and properly maintainedCompliance & Business CoordinationAssist with insurance documentation, renewals, and related administrative requirementsSupport compliance tracking, including WSIB and employee trainingCoordinate documentation and records required for various business needsHelp ensure key deadlines, renewals, and requirements are tracked and followed up onTeam Culture & EngagementOrganize team lunches, staff events, and other occasional activitiesTrack birthdays, milestones, and employee recognition momentsHelp create a positive, organized,



and supportive workplaceContribute to a team environment where people feel valued and connectedQualificationsWhat They Are Looking For3+ years of experience in payroll, bookkeeping, accounting administration, or a similar rolePayroll/accounting designation or formal trainingHands-on experience processing payroll and coordinating payroll remittancesExperience with full-cycle payrollStrong understanding of accounts payable and accounts receivableExperience with WSIB, HST/GST, source deductions, and other payroll or government remittancesExperience coordinating employee benefits and corporate insuranceExperience with accounting software such as Sage, QuickBooks, or similarStrong attention to detail and accuracy, particularly with payroll and financial recordsExcellent organizational and time-management skills, with the ability to manage multiple deadlinesStrong written and verbal communication skillsExcellent follow-through and the ability to independently identify and address outstanding itemsProficiency with Microsoft Excel, Microsoft 365, email, and cloud-based systemsAbility to handle confidential employee and financial information with discretionComfortable working with external accountants, IT providers, insurance providers, and other business partnersShifts: Weekdays, 8am to 4pmWage: $30 to $34/hr, based on experience. Annual bonus for the end of 2027.Benefits: full benefits after 90 daysPlease let us know of any accommodations required in preparation of your interview as per the Accessibility for Ontarians with Disabilities Act.Employment Professionals Canada is an equal opportunity employer.

📌 Payroll & Office Administration Coordinator (Welland)
🏢 Employment Professionals Canada
📍 Welland