Salary Range: $55,000.00 To $60,000.00 AnnuallyPosition OverviewReporting to the General Manager, the Office Manager will provide general administrative support and assists with managing the local office. The position works to keep the office in compliance with all Belfor policies and local requirements. The ideal candidate is a highlyorganized individual who can manage multiple projects at once in the absence of day-to-day guidance. The Office Manager has a Human Resources Generalist component to it, ensuring policies and procedures as being followed, and addressing employee concerns.Job DutiesCoordinate activities by scheduling work assignments, setting priorities, and delegating work accordinglyDetermine staffing requirements for the administration department and oversee the hiring of staffAssist with recruitment process (posting jobs, reviewing candidates, identify suitable candidates, book interviews, and process and complete new hire packages)Evaluate employee performance and provide feedback, coaching, and formal evaluationsPrepare and present proposals relating to departmental budgets, resource allocation, and work processesEnsure that employees comply with company policies, procedures, and ethical standardsAdminister disciplinary action in accordance with established proceduresAnalyse departmental operations and identify areas requiring improvementOversee payroll and time and attendanceApprove department overtime hours as requiredConduct monthly reportingAccess WCB clearance reports for subcontractors or vendors, and apply hold-backswhen requiredDevelop and manage an annual improvement plan(s) for the respective branchEnsure employees have clear goals and are aware of expectationsHandle employee complaints and incidents, including conflict resolution, accidents, health and safety concerns, work refusals, and investigationsOversee scheduling for department,



to ensure sufficient employee coverageOversee claim assignmentPlan and conduct meetings with department employees to communicate team targets, goals, and projectsPlan the department's workload and flowManage company Training System, and ensure completionAssist with reception relief as neededWill practice good housekeeping at all times to ensure a safe and non-cluttered worksiteWork under time constraints to meet specific timelinesEnsure attention to detail and keen sense of safeguarding other people's property and informationParticipates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipmentComply with all Belfor policies and procedures, as well as legislative requirementsProactively communicate job site conditions and concerns that may or are affecting completion of the job to the appropriate personThis role could be required to act as a "lead" periodically as designated by their managerAttend all Belfor sponsored training coursesResponsibilitiesHuman Resources: Maintain employee confidentiality and performance management by coaching leading, mentoring and motivating employeesSafety: Verify all Belfor documents are completed accurately; maintaining employee records and compliance; ensuring compliance of all employees and subcontractors with local laws and Belfor policy at all Belfor locations and job sitesAccountability: Ability to identify measures of performance and actions needed to improve or correct performance, ensuring accuracy and documentationCommunication:



Ability to communicate effectively and professionally with our staff and customers, both verbal and writtenLeadership: Ability to delegate, set expectations, and monitor progress of all direct reportsTime Management: Proven ability to multi-task in a fast-paced office environmentQualificationsPost secondary business / administration / management courses / certification preferred3+ years experience in related fieldEffective leadership skills, with a strong focus on mentoring and motivation of employeesExperience with coaching and employee developmentRequires a self-directed, professional, tactful, diplomatic demeanorExperience with Xactimate and Xactanalysis preferredExperience with JD Edwards and DocuSphere preferredManage sensitive information appropriately and maintain confidentialityExperience using office equipment (telephone, copiers, scanners, fax, printers, etc.)Strong aptitude to work within deadlines, and ability to multitask on a daily basis in a quick paced environmentHighly organized with a keen eye for detailsComprehensive understanding of customer service, principles and practicesEligible to operate a motor vehicle per Belfor's vehicle policyAbility to work within a team or independently as neededStrong written and verbal communication skillsAdvanced computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word and Google SuiteWilling to work evenings, on call and weekends when requestedPeriodic travel may be requiredCriminal Record CheckPhysical DemandsFrequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)Occasional lifting from 41 lbs +, assisted (up to 50% of the time)Access and mobility in tight spacesSustained periods of standing, sitting, walking, bending, and kneelingBELFOR(Canada) Inc. is an inclusive andequalopportunityemployer. While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.

📌 Office Manager (Mississauga)
🏢 BELFOR CANADA
📍 Mississauga